Administrative Support Specialist

Arcfield • Chantilly, VA

2d

About The Position

The individual selected for this position will assist the Sponsor by providing administrative and operational support to line management across a variety of functional areas.

Requirements

• Must possess and be able to maintain a TS/SCI clearance with Polygraph.
• HS 8-10, BS 2-4, MS 0-2
• Demonstrated experience managing calendars, scheduling appointments, and coordinating meetings for multiple stakeholders.
• Demonstrated experience providing administrative and operational support in a professional office environment.
• Demonstrated experience preparing, editing, and distributing written communications, including memos, emails, reports, invoices, and other correspondence.
• Demonstrated experience managing office operations, including inventory control and supply coordination.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Scheduling appointments and maintaining calendars.
• Scheduling and coordinating staff and other meetings.
• Collating and distributing mail; preparing communications, such as memos, emails, invoices, reports, and other correspondence as required.
• Answering phones and greeting visitors.
• Writing and editing memos, letters, and other documents.
• Creating and maintaining filing systems (electronic and physical); managing office inventory and ensuring a regular supply of office materials.
• Setting up appointments, distributing reports, and managing coordination and correspondence between internal and external stakeholders; managing data in spreadsheets (e.g., Microsoft Excel).
• Operating office equipment, including printers, copiers, and multimedia equipment; traveling off-site, as needed, to deliver secure and non-secure reports or files to internal and external stakeholders.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED