Administrative Support Specialist

Chesterfield County•Chesterfield, VA

2d•Onsite

About The Position

This full-time position serves as part of the Budget and Finance Division. Responsibilities include processing blanket purchases, creating and receiving regular purchase requisitions and entering cash receipts for the department. Assisting the budget administrator with special projects and quarterly reporting for grants. Coordinating all department travel arrangements for training and conferences to include reconciliation of travel card. Assisting the accountant with the monthly purchasing card reconciliation. The position will also assist in document collection for audit requests at year end, ordering office supplies and reconciling the monthly supply invoices for processing and fuel reports. Performs other work as required and assigned by division. This position is a part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

Requirements

High school diploma or GED
Two years of experience in secretarial work
Basic knowledge of accounting principles to include expenditure and budget preparation
Ability to perform arithmetic calculations
Competency to prioritize work assignments
Ability to communicate effectively orally and in writing
Ability to operate personal computer and related software and other standard office equipment
Ability to develop and maintain effective working relationships with internal and external customers
Current valid driver’s license and good driving record required
Record must not reflect a total of six or more demerit points within the twenty-four months preceding the anticipated hire date, or one major violation of six demerit points within the preceding thirty-six months
Out of state driving records must be obtained by applicant and presented at time of interview
Records must reflect at least three years of history and be dated within thirty days of interview date
Pre-employment drug testing, FBI criminal background check (to include polygraph examination), and education/degree verification required
Successfully passing a more stringent criminal background check
Successfully passing random drug and alcohol testing

Nice To Haves

Business school experience and/or college experience preferred
Three to four years of progressively responsible office experience preferred
An equivalent combination of training and experience

Responsibilities

Processing blanket purchases
Creating and receiving regular purchase requisitions
Entering cash receipts for the department
Assisting the budget administrator with special projects and quarterly reporting for grants
Coordinating all department travel arrangements for training and conferences to include reconciliation of travel card
Assisting the accountant with the monthly purchasing card reconciliation
Assisting in document collection for audit requests at year end
Ordering office supplies
Reconciling the monthly supply invoices for processing and fuel reports
Performing other work as required and assigned by division