Administrative Support Specialist

ENGINEERING SERVICES NETWORK, Inc.•Coronado, CA

1d•$79,000 - $82,000•Onsite

About The Position

ESN is seeking an Administrative Support Specialist to work in the front office of the Ship's Material Directorate for the Commander Naval Air Force Pacific (Code N43). This is an on-site role in San Diego, CA. The ideal candidate will have Executive Assistant (EA) experience and be knowledgeable of Navy correspondence, terms, and processes within a Navy administrative environment. Responsibilities include organizing office visits, greeting and escorting VIPs, directing calls and visitors with an understanding of Naval Protocol.

Requirements

Executive Assistant (EA) experience is viewed as a more favorable candidate.
Must be able to function in a Navy administrative environment.
Knowledgeable of Navy correspondence, terms, and processes.
Professional office management skills are mandatory.
Must perform typing at a minimum speed of 40 words per minute.
Familiar with Joint Personnel Status (JPERSTAT) and Individual Personnel Tempo (ITEMPO) reports.
Familiar with performing as a Non-DTS Entry Agent (NDEA).
Familiar with Personnel Security Representative liaison requesting and tracking JPAS.
Familiar with SharePoint Website administration.
Must have a Secret security clearance.

Nice To Haves

Degree in Business Administration desired.

Responsibilities

Work in the front office of Ship's Material Directorate.
Organize office visits, including VIP meet, greet, and escorting of visiting personnel.
Direct all calls and visitors with an expert understanding of Naval Protocol.
Manage the administration of the office.
Process civilian and military awards.
Process FITREP/CHIEFEVAL/EVALUATION.
Order office supplies.
Process Navy correspondence and Naval Defense Messages.
Manage and maintain Personnel Data, including Staff Rosters, Officer/Enlisted Personnel tracking, and recall bill.
Perform typing at a minimum speed of 40 words per minute.
Perform duties as a Non-DTS Entry Agent (NDEA) for Joint Travel.
Arrange and clear travel schedules for the ACOS and his Deputy ACOS.
Liaise with Personnel Security Representative for requesting and tracking JPAS requests.
Set up secure and non-secure Video Teleconference (VTC) meetings.
Maintain three departmental teleconference phone line availability schedules.
Administer SharePoint Websites.
Prepare and transmit accounting data, travel budget cost estimates, and amended budget records for Carrier Team One Ship's Force travel and ACOS.
Reconcile the approved annual budget.
Compose technical documentation (reports, spreadsheets, and presentations) utilizing Microsoft products (Word, Excel, and PowerPoint).