Administrative Support Specialist

Keller Associates • Meridian, ID

3d • Onsite

About The Position

We are seeking a friendly and organized Administrative Support Specialist to manage front desk reception duties and provide essential administrative support. This role is ideal for someone with excellent communication skills, a welcoming demeanor, and a strong ability to multitask. The Administrative Support Specialist will be the first point of contact for visitors and callers, while also supporting office operations through various administrative tasks. This position will need to physically be in the office, Monday through Friday, 8 am - 5 pm, with occasional hour flexing as needed.

Requirements

• High school diploma or equivalent required
• 1+ years of reception or administrative support experience preferred.
• 1+ years of daily use of Microsoft Office is required
• Excellent interpersonal and communication skills with a professional and welcoming demeanor.
• Strong attention to detail and ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.
• Ability to handle confidential information with discretion.
• Dependable, punctual, and capable of working independently and collaboratively.

Nice To Haves

• Event planning or coordination experience is a plus.

Responsibilities

• Greet visitors professionally, answer phone calls, and direct inquiries to the appropriate staff members.
• Respond to emails and messages, providing timely and accurate information.
• Handle incoming and outgoing mail and manage Teams phone system.
• Assist with binding, assembling, and producing documents for various projects.
• Check coding and sending out client invoices.
• Code office credit card receipts.
• Manage supply ordering.
• Maintain resource calendars for meeting rooms and shared spaces.
• Coordinate Lunch & Learns and plan and organize office events (such as company parties and company-wide trainings).
• Plan and coordinate travel logistics for conferences and meetings, including bookings and itineraries.
• Oversee office vehicle maintenance and scheduling.
• Assist with office supply management, mail distribution, and general administrative tasks.

Benefits

• Employee medical, dental, and vision insurance for employees and dependents
• Short-term and long-term disability insurance
• Company paid life insurance with option to buy up
• Salary Advantage Program
• Employee assistance program (EAP)
• Flexible spending account (FSA)
• Health savings account (HSA)
• 401k match program & access to asset management services
• Year-end bonus
• Costco membership
• Paid time off (PTO) and PTO sell back program
• Paid Holidays
• Parental Leave
• Tuition Reimbursement
• Paid day of community service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED