Administrative Support Specialist

Housing Solutions • Tulsa, OK

2d • $22 - $25 • Onsite

About The Position

Join Housing Solutions Tulsa as a Full-Time Nonprofit Administrative Support Specialist and contribute to meaningful social change! This onsite role is an opportunity for mission-driven candidates who value empathetic community service and contributing to housing efforts in Tulsa. You'll engage directly in enhancing our administrative functions, including managing accounts payable and utilizing SharePoint for seamless operational efficiency.
With a pay range of $22.00 to $25.00 per hour, your efforts will not only ensure smooth administrative operations but also make a tangible difference in the lives of those we serve. This dynamic position is perfect for individuals who thrive in a forward-thinking environment and are eager to grow within the nonprofit sector. You will be offered great benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Flexible Spending Account, and Paid Time Off. Embark on a rewarding career path with us in Tulsa, OK, and help build a better future for our community!

Requirements

• Associate's degree and 2 years of related experience; OR 2 or more years of work experience in a directly applicable field; OR some combination of relevant education and experience.
• Demonstrated background in at least two of the following: office administration, nonprofit operations, bookkeeping/accounts payable, or process improvement.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) with demonstrated experience building or managing SharePoint sites, including document libraries, communication sites, or team sites.
• Excellent organizational and time management skills with demonstrated ability to manage competing priorities without sacrificing quality.
• Strong written and verbal communication skills with experience coordinating across internal teams and external stakeholders.
• Demonstrated ability to handle confidential information with discretion, including personnel matters, executive communications, and board-level materials.

Nice To Haves

• QuickBooks Online experience preferred, including invoice processing, vendor management, and basic reporting.
• Certification (or actively pursuing certification) in Business Administration, Office or Project Management or a related field; SharePoint or Microsoft 365 certification preferred.

Responsibilities

• Office management support
• Accounts payable management
• Human resources assistance
• Board administration
• IT support
• Developing and implementing efficient procedures
• Managing vendor relationships
• Ensuring compliance with policies
• Maintaining a high level of customer service with internal and external stakeholders

Benefits

• Medical
• Dental
• Vision
• 401(k)
• Life Insurance
• Flexible Spending Account
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree