Administrative Support Specialist - Financial Technician

Pinellas County Government•Largo, FL

10h•Onsite

About The Position

Pinellas County is hiring an Administrative Support Specialist 1 (Financial Technician) to perform independent administrative office support work in finance and billing services. The position is in the Safety & Emergency Services Department, Financial Services Division, at 12490 Ulmerton Road, Largo, Florida. The work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The employee must pass and maintain a Level 2 CJIS background check. The role supports the division’s financial, purchasing, and administrative operations. Duties include processing purchase orders and expense transactions; preparing invoice templates; coordinating purchasing-card and travel activities; processing accounts-receivable checks; managing office supplies and printer/copier service needs; and coordinating print-shop orders, onsite shredding, and staff events. The employee also provides general administrative support and may be assigned special projects or additional duties. The position requires clerical experience preparing, processing, and maintaining administrative records, or an equivalent combination of education and experience. The employee must be available to work a variety of schedules, including compulsory work periods during special, emergency, or disaster situations.

Requirements

Clerical experience preparing, processing, and maintaining administrative records.
One of the following qualifications: at least 3 years of the described experience; an associate degree in a related field and at least 1 year of the described experience; a bachelor's or higher-level degree in a related field and some of the described experience; or an equivalent combination of education and experience.
Pass and maintain a Level 2 CJIS background check.
Availability to work a variety of schedules, including compulsory work periods during special, emergency, and/or disaster situations.
Knowledge of business English, spelling, punctuation, and arithmetic.
Knowledge of modern office methods, practices, and procedures.
Knowledge of laws and rules governing procedures and legal requirements encountered in government office operations.
Knowledge of laws, rules, regulations, policies, and procedures for specialized departmental administrative processes connected with public-service delivery.
Knowledge of modern recordkeeping practices and the County’s functional and structural organization.
Knowledge of word-processing equipment.
Skill in operating a typewriter and taking and transcribing dictation.
Skill in making formal oral presentations to staff.
Ability to work independently on complex and confidential secretarial tasks.
Ability to maintain complex records, assemble and organize data, and prepare report summaries from records.
Ability to apply computer applications and software.
Ability to compose routine and technical letters and memoranda.
Ability to make minor decisions in accordance with County ordinances and practice.
Ability to establish and maintain effective working relationships as required by the work.

Responsibilities

Process OPUS electronic purchase-order requisitions, change-order forms, and cancellation requests for Safety & Emergency Services divisions, ensuring transactions are complete, accurate, and handled according to established procedures.
Serve as an OPUS Level 1 Reviewer for iExpense transactions, including PCard and travel expenses, and delegate or approve transactions at the appropriate review or approval level.
Prepare miscellaneous invoice templates for approved template processing and ensure required information and supporting documentation are complete and accurate.
Submit monthly laser-printer meter readings.
Perform Safety & Emergency Services PCard Coordinator duties, including maintaining current knowledge of PCard policies and procedures, processing purchases, and assisting with PCard reports and data entry.
Generate the monthly OPUS Outstanding PCard Transactions Report, monitor outstanding transactions, and provide deadline reminders and follow-up.
Process Clerks Print Shop orders and coordinate related requests to ensure materials are ordered and received on time.
Coordinate and monitor onsite shredding by escorting the vendor and ensuring documents are collected and securely destroyed according to procedures.
Order, monitor, and maintain inventory of office supplies, copier paper, and printer toner.
Liaise on copier and printer maintenance, supplies, service requests, and vendor service calls, and coordinate resolution of equipment and supply issues.
Perform Safety & Emergency Services Travel Coordinator duties, including preparing documentation, obtaining approvals, coordinating travel arrangements, and processing travel reimbursement reports.
Receive and process daily Accounts Receivable checks, including sorting, copying, distributing, and tracking them.
Assist with coordinating Financial Services events, including luncheons and staff functions; prepare cost estimates, place orders, and provide support.
Provide administrative support for daily operational, financial, purchasing, and departmental needs.
Perform additional duties and special projects supporting the operational needs and objectives of Safety & Emergency Services Financial Services.