Administrative Support Specialist

Arapahoe County • Littleton, CO

3d • $22 - $32 • Onsite

About The Position

The Administrative Support Specialist works closely with the Office Operations & Support Supervisor to manage, track, and complete daily, weekly, monthly, and annual administrative and customer service tasks in the Treasurer’s Office. The position also supports the Tax Compliance Representative / Collections Specialist in the Compliance department by helping organize and track field collection activities.

The role is based in a standard office environment and may be eligible for work from home at least one day per week after six months.

Requirements

• High school diploma.
• At least 2 years of administrative experience or at least 1 year of experience working in a public-sector position; a combination of education and experience may be considered.
• Attention to detail and problem-solving skills to identify errors and offer solutions.
• Ability to organize, track, and complete multiple overlapping tasks with varying deadlines accurately and on time.
• Communication skills to interact courteously and diplomatically with the public, elected officials, county employees, and other government officials.
• Ability to read, write, and speak English clearly and concisely.
• Intermediate skills with Microsoft Office products, including Word, Excel, and Outlook.
• Must successfully pass pre-employment testing, which may include an acceptable motor vehicle record (MVR) and background check.
• Required behavioral competencies: accountability, accessibility, inclusivity, and integrity.

Nice To Haves

• At least 1 year of administrative experience within the public sector.
• Ability, interest, and/or aptitude to work with, understand, create, and/or manipulate complicated spreadsheets.

Responsibilities

• Coordinate and complete daily Treasurer’s Office operational tasks, including managing supplies, logging and tracking FIX tickets and audit requests, preparing tax payments for the Bookkeeping Department, answering phone calls, and assisting the public in person as needed.
• Assist with Treasurer’s Office correspondence, including general email inquiries, returned checks, formal communications, CORA requests, and coordination of data research requests.
• Assist with invoices and payment processing in SAP accounting software, and handle large-dollar purchasing processes when necessary, such as postage.
• Assist with returned mail, data tracking, and data entry updates in software systems.
• Coordinate with the Tax Compliance Representative / Collections Specialist to create daily and weekly plans for field collection activities.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED