Administrative Support Specialist

KMRG, LLC•Ann Arbor, MI

1d•$26 - $31•Hybrid

About The Position

We are seeking an Administrative Support Specialist to support the National Oceanic and Atmospheric Administration (NOAA), Great Lakes Environmental Research Laboratory (GLERL) in Ann Arbor, MI. In this role, you will help sustain efficient laboratory operations by supporting administrative workflows, internal coordination, records management, and day-to-day customer service needs. This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Requirements

Customer-service oriented with a professional approach to staff, visitors, and daily support needs
Knowledge of Google Suite products, including Gmail, Drive, Calendar, and Docs
Knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint
Knowledge of Adobe Creative Suite products
Ability to learn government automated systems and administrative processes
Ability to read, write, and speak English
Valid state driver’s license
U.S. citizenship is required as it supports the U.S. federal government

Nice To Haves

Familiarity with government acquisition regulations, policies, processes, and procedures preferred
Undergraduate degree preferred

Responsibilities

Support procurement requests for laboratory supplies and equipment, including basic market research and documentation
Assemble procurement documents, enter data into automated systems, and help prepare closeout reports
Organize Government Purchase Card receipts, maintain related files, and remind staff of required actions
Review purchase card guidance to help ensure records are handled accurately and consistently
Order office supplies for laboratory personnel and monitor inventory levels to support daily operations
Serve as a property support contact by entering new items and coordinating property-related updates
Prepare recurring automated budget reports and assist staff with basic budget-related questions
Serve as backup to the primary timekeeper by helping correct time records and enter project codes
Support travel administration by preparing arrangements, authorizations, and vouchers as directed
Process incoming and outgoing mail using agency mailing equipment and UPS/FedEx systems
Answer the main phone line, direct calls, greet visitors, and support front-desk coverage
Help coordinate laboratory events, visitor access, and required facility security procedures
Maintain staff rosters for new and departing personnel to keep internal records current
Provide general administrative support, including copying, records management, and process support