Administrative Support Specialist
About The Position
Our client is seeking a detail-oriented Administrative Support Specialist to provide long-term support within the Central Office in Augusta, ME. This role supports critical administrative functions, including processing provider information and service requests, coordinating travel for staff and clients, developing professional communications, and maintaining organized records. The primary goal of this position is to ensure the efficient operation of central office activities while maintaining compliance with State and Federal regulations and supporting accurate federal funding claims. The ideal candidate is self-motivated, highly organized, detail-focused, and capable of critical thinking in a fast-paced administrative environment.
Requirements
- Training, education, or experience in administrative or office support functions
- Demonstrated ability to perform accurate data entry and validation
- Demonstrated ability to use Microsoft Office (Word, Excel, Outlook) effectively
- Demonstrated ability to produce clear, professional written communication
- Demonstrated ability to maintain organized filing systems and records
- Demonstrated ability to apply strong analytical and problem-solving skills
- Excellent organizational and time management skills
- Ability to work independently with a high level of accuracy and attention to detail
Nice To Haves
- Strong critical thinking and decision-making abilities
- Proven ability to manage multiple priorities simultaneously
- Experience working in administrative support within government or human services environments
Responsibilities
- Receive and process service requests accurately and efficiently
- Review, validate, and update data across multiple systems
- Prepare and manage professional correspondence, including official eligibility letters
- Maintain and organize client records, documentation, and filing systems
- Develop and manage client communications using internal systems
- Coordinate transportation and travel services for staff and clients
- Support administrative workflows to ensure compliance with State and Federal guidelines
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
