Administrative Support Specialist III

Presbyterian Childrens Homes and Services • Maryland Heights, MO

6d • Onsite

About The Position

Presbyterian Children’s Homes and Services (PCHAS) is a faith-based Christian organization dedicated to empowering children, young adults, and families by nurturing their strengths, resilience, and faith. Guided by Christ’s love, PCHAS provides 14 programs and services across 28 locations in Texas, Missouri, and Louisiana, aiming to provide children with permanent homes and adults with increased self-sufficiency. The agency operates under "The PCHAS Way," emphasizing strength-focused, family-centered, and goal-driven approaches. This specific role is for the St. Louis office and involves coordinating training events, managing office functions, and addressing facility and office supply needs. The position requires the ability to work independently, be deadline-focused, and maintain a professional demeanor.

Requirements

• Must have a High School diploma
• Must be well organized, self-directed and have the ability to meet deadlines.
• Exhibit a strong proficiency in the use of Microsoft Office software.
• Excellent, interpersonal, team building and decision-making skills.
• Must be comfortable in a leadership and team-player roles.
• Professional appearance and demeanor is required.
• Must hold a valid driver’s license, have and maintain a risk-free driving record.
• Must be willing to undergo initial and periodic child abuse/neglect, criminal history, sexual offender, and childcare/elder care disqualification list screenings.
• As requested, must submit fingerprints for review by the state of your employment and Federal Bureau of Investigation (FBI).
• Must undergo a pre-employment drug screen and a pre-employment physical with the results showing no evidence of communicable disease.

Nice To Haves

• at least 5 years of Administrative Support experience preferred.

Responsibilities

• Answer telephone in a professional manner and deliver clear, concise messages to appropriate office personnel, including telephone number, name of caller, time, date, message, etc.
• Greet visitors in a friendly and professional manner and help them find their destination while maintaining building security.
• Sort and distribute mail and packages as soon as delivered. Affix postage to outgoing mail and deliver to designated mail box before the end of each work day.
• Schedule use of agency vehicles; keep track of mileage. Maintain records of oil change service and other vehicle maintenance needs.
• As requested, accurately type correspondence, memos, reports, agendas and other materials by way of electronic or written draft. Proofread carefully and meet applicable deadlines. Maintain copies of all such materials.
• Maintain calendar of all conference rooms by scheduling meetings as rooms are requested.
• Prepare smaller bulk mailings for the Development office. Assist the St. Louis Development Officer with the annual development luncheon and the annual angel tree collection.
• Be willing to cross-train in the duties of other support personnel to ensure the smooth flow of daily operations.
• Oversees the purchase of the St Louis office supply needs.
• Responsible for the security, distribution and return of the St. Louis office access fobs and keys.
• Manages closed client files ensuring their security, accessibility, and destruction according to agency Retention schedules and policies. Supports the Director of Risk Management to support record requests.
• Maintains storage area in an organized and orderly fashion.
• Plans and coordinates agency meetings and events that are hosted by the St. Louis office.
• Work with employee files and assist the Human Resources Department with various HR tasks.
• Assist with Board meeting preparation as required when hosted in the St. Louis office. (Evening and Saturday morning work will be required).

Benefits

• competitive salaries
• flex work schedules
• paid time off
• medical, dental and vision insurance options
• voluntary life insurance options
• paid holidays
• a very generous retirement plan (after one year of service and working 1,000 hours the agency matches an employee’s contribution)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED