Administrative Support Specialist - Fleet

Hooper Corporation • DeForest, WI

29d • Onsite

About The Position

General Summary: Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio, Hooper provides a wide range of services to support commercial and residential clients. Hooper provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage. The Administrative Support Specialist provides comprehensive operational support by managing fleet administration functions such as fuel programs, invoicing, registrations, compliance tasks, and maintenance tracking. It also monitors camera alerts, coordinates repairs, verifies mechanic timecards, and maintains organized operational records.

Requirements

• Fleet equipment knowledge or history preferred
• At least a 2-year associate’s degree, background in accounting preferred
• Organization, Excel software experience, fleet knowledge
• Working in a team environment

Nice To Haves

• Fleet equipment knowledge or history preferred
• At least a 2-year associate’s degree, background in accounting preferred

Responsibilities

• Manage fuel cards, tolls/EZ Pass, IAA invoicing, spreadsheets, and invoice/P-card approvals
• Handle registration renewals, title processing, IFTA/IRP, mileage tracking, and DOT entry for monthly FMCSA compliance
• Monitor Samsara tasks including DVIR defect notifications, device health checks, and follow-ups with drivers and owners
• Track repairs, coordinate with mechanics, monitor recalls, and ensure completion of required maintenance
• Assist with payroll by reviewing mechanic timecards against daily driving and work activity
• Support administrative tasks such as filing workshop tickets and maintaining operational records
• Performs other duties and responsibilities as assigned

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Matching 401(k) plan
• Paid Time Off (PTO)
• 9 paid holidays
• Identity Theft Protection
• Life Insurance
• Short-Term Disability coverage
• Long-Term Disability coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees