Administrative Support Specialist

Lockheed Martin•Mount Laurel, NJ

1d•Hybrid

About The Position

Lockheed Martin is a global aerospace, defense, and security company dedicated to advancing scientific discovery and harnessing innovation to make the world a safer place. The Work Provide high level administrative support for the Tech Campus Building 780 and the E&T leadership team and their teams for the RMS division. Responsibilities will include: Coordinate calendars, schedule meetings, and arrange complex travel itineraries (domestic & international) for senior leaders. Serve as the single point of contact for day to day building operations including procurement and maintenance of office equipment/supplies and building systems Lead comprehensive event planning, overseeing all phases from idea to post event analysis. Process expense reports, ensuring they meet company policy and are submitted accurately and timely. Navigate and maintain SharePoint sites and Concur expense tools, providing support and troubleshooting as needed. Produce and maintain confidential documents, reports, and records with a high degree of accuracy. Oversee data organization and maintain systematic records. Communicate effectively across all levels of the organization, delivering status updates and handling inquiries professionally. Your Health, Your Wealth, Your Life Our flexible schedules, competitive pay and comprehensive benefits enable you to live a healthy, fulfilling life at and outside of work. Learn more about Lockheed Martin’s competitive and comprehensive benefits package

Requirements

Advanced user of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
Quick learner of company specific platforms such as SharePoint and Concur.
Self starter who thrives in a fast paced, multi faceted environment, can prioritize competing tasks, and provides regular status updates.
Strong interpersonal and communication skills with a proactive “can do” attitude.
Able to maintain meticulous, confidential documentation and obtain a required security clearance.
Minimum 5 years of progressive administrative support experience
Proficient with Microsoft Office Suite – Outlook including calendar management, Microsoft Word, PowerPoint, Excel, Teams Workspace
Experience with arranging travel and completing expense reports.
Ability to obtain and maintain a DOD Secret Security clearance.
US Citizenship is required.

Nice To Haves

Demonstrated professional presence with the ability to serve as the liaison of several different functions at the site, as well as the first point of contact for a variety of corporate leadership
Office manager experience including maintenance of office equipment and day to day building operations
Experience with M365 Teams, SAP/P2P, pCard usage & reconciliation, SharePoint & OneDrive
Experience with Travel tools such as Concur for travel reservations and expense reporting.
Experience working in a government contract environment.
Ability to work with minimal supervisor or instructions for routine work and detailed instructions for new or special assignment.
Detailed oriented with ability to multi-task and excellent communications skills

Responsibilities

Coordinate calendars, schedule meetings, and arrange complex travel itineraries (domestic & international) for senior leaders.
Serve as the single point of contact for day to day building operations including procurement and maintenance of office equipment/supplies and building systems
Lead comprehensive event planning, overseeing all phases from idea to post event analysis.
Process expense reports, ensuring they meet company policy and are submitted accurately and timely.
Navigate and maintain SharePoint sites and Concur expense tools, providing support and troubleshooting as needed.
Produce and maintain confidential documents, reports, and records with a high degree of accuracy. Oversee data organization and maintain systematic records.
Communicate effectively across all levels of the organization, delivering status updates and handling inquiries professionally.