Administrative Support Specialist

Astrion•Bedford, MA

1d•$65,000 - $75,000

About The Position

Astrion has an exciting opportunity for an Administrative Support Specialist to support the Quick Reaction Capabilities Branch (HNAA), which is within the Aerial Networks Division (AFLCMC/HNA) and located at Hanscom AFB, MA.

Requirements

GED and 10 years of administrative support experience (including 5 years of DoD experience preferred)
Ability to effectively communicate orally and in writing
Must have an ACTIVE Secret Clearance
Must be a US citizen

Responsibilities

Ensure branch senior leadership is kept informed of all issues of interest that relate to the division operations
Monitor progress toward accomplishment of various taskings and initiatives; manage branch level suspenses and deadlines
Assist in preparing for division level events
Draft documents for materiel lead (ML) and staff approval
Maintain schedules and manage travel for division leadership
Collect and organize information and prepare material for branch staff meetings and other meetings/reviews
Disseminate branch policy and specific initiative guidance for members of the organization
Coordinate, document, monitor, and support a variety of meetings and conferences to include scheduling (Outlook or SharePoint) and setting up physical and virtual meetings
Collect and organize information and prepare material for staff meetings and other meetings/reviews
Draft documents for program management and functional staff approval
Schedule and coordinate secure video teleconferencing meetings
Administer functional SharePoint sites as Site Owner, including maintenance and PII scans
Maintain official file plans and documents as Records Custodian
Support Government Civilian timecard administration
Manage travel for senior staff using the Defense Travel System
Prepare meeting documentation, including attendance logs, minutes and/or action items
Assist with in/out processing of all HNAA/HNAG functional military, government and contractor personnel
Support branch leadership in administering quarterly reviews and award packages
Serve as Alternate Agency Program Coordinator (APC) processing travel card applications, monthly travel card reports, tracking training and cardholder Statements of Agreement (SOA)
Assist in managing office supplies by preparing orders and submitting for approval and purchase, and conducting inventories of existing office supplies.