Administrative Support Specialist - Financial Technician

Pinellas County Government•Largo, FL

9d•Onsite

About The Position

Performs independent administrative office support work in finance and billing services. This position Administrative Support Specialist 1 (Financial Technician) is located at: Safety & Emergency Services Department (Financial Services Division), 12490 Ulmerton Road, Largo, FL 33774. Work Schedule: Monday – Friday; 8:00 a.m. – 5:00 p.m. MUST PASS AND MAINTAIN A LEVEL 2 CJIS BACKGROUND.

Requirements

Clerical experience preparing, processing, and maintaining administrative records.
3+ years of experience as described above; or
Associates degree in a related field, and 1+ years of experience as described above; or
Bachelor’s or higher-level degree in a related field and some experience as described above; or
An equivalent combination of education and experience as described above.
Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
Knowledge of business English, spelling, punctuation, and arithmetic.
Knowledge of modern office methods, practices, and procedures.
Knowledge of laws and rules governing procedures and legal requirements encountered in government office operations.
Knowledge of laws, rules, regulations, policies, and procedures as applied to highly specialized departmental administrative processes connected with delivery of public services.
Knowledge of modern recordkeeping practices.
Knowledge of County functional and structural organization.
Knowledge of use of word processing equipment.
Skill in the operation of a typewriter and in taking and transcribing of dictation.
Skill in making formal oral presentations to staff.
Ability to work independently on complex and confidential secretarial tasks.
Ability to keep complex records and assemble and organize data and prepare summaries of reports from such records.
Ability to apply computer applications and software.
Ability to compose routine and technical letters and memoranda.
Ability to make minor decisions in accordance with County ordinances and practice.
Ability to establish and maintain effective working relationships as necessitated by the work.

Responsibilities

Receive and screen incoming mail, routes correspondence, and prepare and send outgoing correspondence.
Process electronic purchase order requisitions, change orders, and cancellation requests.
Create miscellaneous templates for invoices and ensure accurate coding and compliance.
Receive and process daily Accounts Receivable checks, including sorting, copying, distributing, and tracking.
Provide assistance with OPUS iExpense reports, including data entry and employee support (Pcard, Travel, and Misc reports).
Assist with coordinating conference travel arrangements and preparing travel expense reports.
Order, monitors and maintain inventory of office supplies, copier paper, and printer toner.
Serve as liaison for printer and copier maintenance, supplies, and service calls.
Prepare Food, Beverage, Recruitment, and Awards quarterly reports.
Generate and distribute monthly Revenue, Budget Expenditure, and Encumbrance reports.
Assist with coordinating conference travel arrangements and preparing travel expense reports.
Coordinate with shredding service providers during scheduled bin collection throughout the building.
Coordinate clerical and administrative activities of several department sections.
Operate computer and performs data processing functions including using available software packages, report generation, data entry, retrieval, and other specialized and routine computer operations.
Provide general administrative support to SES Financial Services.
Perform other related duties as assigned.