Administrative Support - MPA

Americhem•Morrisville, PA

6d•Onsite

About The Position

The Administrative Assistant provides support services and performs clerical and computer related duties regarding all activities within the plant and lab.

Requirements

High School Diploma or equivalent
1-2 years of experience or equivalent
Exceptional organizational skills to include multi-tasking, planning, and time management.
Possesses a bias for action and operates with the appropriate sense of urgency.
Customer centric; knows how to balance customer service with the realities of manufacturing.
Ability to adjust to ever-changing priorities.
Exceptional interpersonal, communication, relationship-building, and conflict management skills.
Results driven.
Ability to maintain confidentiality and handle employee matters professionally;
Capacity to own projects from inception to completion; and
Exceptional problem solving skills.

Nice To Haves

Bachelor’s Degree preferred, not required

Responsibilities

Performs Administrative Support by providing general clerical duties that include typing, copying, faxing, mailing, and filing; interacting with customers, vendors, and visitors; answering switchboard incoming calls including forwarding, paging, and taking messages as needed; creating and modifying documents such as invoices, COA’s, reports, manufacturing data, using word processing, spreadsheets, database and other software or programs; supporting other departments with clerical duties and data entry as needed; maintaining office equipment; purchasing office and plant materials and keeping correct inventories; managing shipping accounts (UPS/Fed Ex) including equipment and rates for laboratory samples
Maintains Documentation by accessing and entering Oracle data; maintaining purchasing database; processing COA’s for customers and invoices for vendors; maintaining customer database and customer information
Demonstrates Math Skills by analyzing qualitative data; performing mathematical calculations (arithmetic, statistics); working with alphanumeric sequences.
Demonstrates Computer Skills by proficiency in computer systems and software (i.e., MS Excel, MS Word, Lotus Notes, etc.)
Demonstrates Interpersonal skills by working independently and with a team and delegating workload and responsibilities; attention to detail; effective time management; ability to meet deadlines; communicating product status with personnel and other departments.
Improves Job Knowledge by attending training and keeping relevant knowledge and skills current.
Contributes to Organization Success by meeting team and company goals; demonstrating company principles and policies; helping others accomplish job results; following all Quality System and safety protocols; safely operating equipment; wearing proper protective equipment; completing safety training; and contributing to safety goal of zero accidents; keeping work areas clean and organized: meeting attendance guidelines; developing and assisting in implementation of ideas for continuous improvement.
Effectively communicate across all levels of the organization to meet weekly, monthly, quarterly, and annual goals and deadlines.
Effectively communicates company policies and procedures.
Improves job knowledge by attending training and keeping relevant knowledge and skills current.
Demonstrates organizational skills by working independently and with a team.
Contributes to organization success by meeting team and company goals.
Follows all quality system and safety protocols by safely training, keeping work areas clean and organized, and contributing to established safety goals.