Administrative Support III
About The Position
This contract assignment supports a global Vendor Management team responsible for deploying professionals who install fibre optic cables in data centres. The role is important to onboarding and offboarding contract workers, managing purchase requisitions, and supporting third-party vendor documentation. It operates in a fast-paced environment where contractor access may be required within 24 hours and requires ownership, attention to detail, and effective prioritization across a globally distributed team of approximately 18 category managers and their associated vendors. The position is based in Herndon, Virginia. It is primarily onsite, with a hybrid schedule option requiring three days onsite each week. Hours are Monday through Friday, 8 AM to 5 PM EST. The hourly pay range is $23.00–$26.00. Eligible benefits for this temporary role may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave.
Requirements
- Proficiency in data entry, with strong accuracy and attention to detail.
- Background in purchasing, supply chain, or procurement processes.
- Strong ownership, including proactively identifying and escalating issues and following tasks through to completion.
- Excellent organizational skills and ability to prioritize competing demands in a time-sensitive environment.
- Effective written and verbal communication skills.
- Ability to work independently and exercise sound judgment with minimal supervision.
- Familiarity with procurement systems and data management tools; experience with Excel is required.
- Reliability, responsibility, and professionalism in a fast-paced setting.
- High school diploma required.
- 2 to 4 years of experience in an administrative, procurement, or supply chain support role.
- Demonstrated experience working with data systems, ensuring data accuracy, and performing high-volume data entry.
Nice To Haves
- Experience supporting vendor management, contractor onboarding, or purchasing activities is strongly preferred.
- A bachelor's degree is preferred and may be required for consideration for future full-time conversion.
Responsibilities
- Onboard and offboard contract workers, including managing yellow badge access requests within strict timelines.
- Document and manage third-party vendor information to ensure data accuracy and compliance.
- Create and process purchase requisitions during downtime or as operationally required.
- Perform accurate and timely data entry across multiple systems, including Excel and internal procurement tools.
- Generate reports and handle multiple concurrent projects.
- Proactively escalate issues and follow through to resolution to prevent disruption to team operations.
- Support global team operations with responsiveness and timeliness.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical illness, accident, and hospital coverage
- 401(k) retirement plan, with pre-tax and Roth post-tax contributions available
- Voluntary life and AD&D insurance for the employee and dependents
- Short- and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time off or leave, including PTO, vacation, or sick leave, subject to eligibility and applicable terms
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
