Administrative Support III
About The Position
This contract assignment supports a global Vendor Management team responsible for deploying professionals who install fibre optic cables in data centres. The role is critical to onboarding and offboarding contract workers, managing purchase requisitions, and supporting third-party vendor documentation. In a fast-paced environment where contractor access may be needed within 24 hours, the successful candidate must take ownership, maintain exceptional attention to detail, and prioritize effectively while supporting approximately 18 category managers and their associated vendors across a global team. The position is based in Herndon, Virginia, and is primarily onsite with a hybrid schedule requiring three days onsite each week. Work hours are Monday through Friday, 8 AM to 5 PM EST. The pay range is $23.00–$26.00 per hour.
Requirements
- Proficiency in data entry, with strong accuracy and attention to detail.
- Background in purchasing, supply chain, or procurement processes.
- Strong ownership, including proactively identifying and escalating issues and seeing tasks through to completion.
- Excellent organizational skills and ability to prioritize competing demands in a time-sensitive environment.
- Effective written and verbal communication skills.
- Ability to work independently and exercise sound judgment with minimal supervision.
- Familiarity with procurement systems and data management tools; Excel experience required.
- Reliability, responsibility, and professionalism in a fast-paced setting.
- High school diploma required.
Nice To Haves
- Two to four years of experience in an administrative, procurement, or supply chain support role.
- Demonstrated experience working with data systems, ensuring data accuracy, and performing high-volume data entry.
- Experience supporting vendor management, contractor onboarding, or purchasing activities is strongly preferred.
- Bachelor's degree preferred and may be required for future full-time conversion consideration.
Responsibilities
- Onboard and offboard contract workers, including managing yellow badge access requests within strict timelines.
- Document and manage third-party vendor information, ensuring data accuracy and compliance.
- Create and process purchase requisitions during downtime or as operationally required.
- Perform accurate, timely data entry across multiple systems, including Excel and internal procurement tools.
- Generate reports and handle multiple concurrent projects.
- Proactively escalate issues and follow through to resolution to prevent disruption to team operations.
- Support global team operations with responsiveness and timeliness.
Benefits
- Medical insurance, if eligible.
- Dental insurance, if eligible.
- Vision insurance, if eligible.
- Critical Illness, Accident, and Hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
- Voluntary life and AD&D insurance for the employee and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off/leave, including PTO, vacation, or sick leave, if eligible.
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
