Administrative Support III

Aston Carter•Herndon, VA

12d•$23 - $26•Hybrid

About The Position

This is a contract assignment opportunity supporting a global Vendor Management team responsible for deploying professionals who install fibre optic cables in data centres. The successful candidate will play a critical role in onboarding and offboarding contract workers, managing purchase requisitions, and supporting third-party vendor documentation. Operating in a fast-paced, high-stakes environment where contractor access may be required within 24 hours, this role demands a strong sense of ownership, exceptional attention to detail, and the ability to prioritize effectively across a globally distributed team of approximately 18 category managers and their associated vendors.

Requirements

Proficiency in data entry with a strong emphasis on accuracy and attention to detail.
Background in purchasing, supply chain, or procurement processes.
Strong sense of ownership proactively identifies issues, escalates when necessary, and is determined to see tasks through to completion.
Excellent organizational skills with the ability to prioritize competing demands in a time-sensitive environment.
Effective written and verbal communication skills.
Ability to work independently and exercise sound judgment with minimal supervision.
Familiarity with procurement systems and data management tools; experience with Excel required.
Demonstrated reliability, responsibility, and professionalism in a fast-paced setting.

Nice To Haves

2 to 4 years of experience in an administrative, procurement, or supply chain support role.
Demonstrated experience working with data systems, ensuring data accuracy, and performing high-volume data entry.
Experience supporting vendor management, contractor onboarding, or purchasing activities is strongly preferred.
A Bachelor's degree is preferred and may be required for future full-time conversion consideration.

Responsibilities

Onboard and offboard contract workers, including managing yellow badge access requests with strict adherence to tight timelines.
Document and manage third-party vendor information to ensure data accuracy and compliance.
Create and process purchase requisitions during periods of downtime or as operationally required.
Perform accurate and timely data entry across multiple systems, including Excel and internal procurement tools.
Generate reports, handle multiple concurrent projects.
Escalate issues proactively and follow through to resolution to ensure team operations are not disrupted.
Support global team operations, ensuring responsiveness and timeliness.