DOT FHWA Administrative Support III

Grey Street Consulting LLC•Lakewood, CO

1d•Onsite

About The Position

Grey Street Consulting, LLC is seeking an Administrative Support III to support the prospective client, the U.S. Department of Transportation’s Federal Highway Administration (FHWA), Central Federal Lands Highway Division (CFLHD). CFLHD is located in Lakewood, Colorado, and the position is full-time and performed on-site. The position is contingent upon contract award. The role provides professional administrative and program coordination services to support CFLHD’s program delivery and organizational management. The Administrative Support III assists leadership, project teams, and technical staff with coordination, documentation, scheduling, records management, and communications across multiple branches and operational units. Support may include assisting the CFLHD Materials Laboratory with distributing reports and technical correspondence, maintaining laboratory documentation in accordance with ISO quality management requirements, and tracking laboratory labor data in project management systems such as P6 Team Member. General division support includes arranging meeting spaces and logistics, scheduling meetings and interviews, and providing ad hoc administrative assistance. The position requires the ability to perform administrative support functions with minimal contractor oversight, while receiving task-level direction from the COR. Duties support CFLHD offices at the Dakota Building and Building 52. Interoffice mail may need to be transported between the buildings using a personally owned vehicle; local travel mileage is reimbursed in accordance with the Federal Travel Regulation.

Requirements

Possess knowledge of administrative and clerical procedures, including word processing, records management, transcription, and office administration.
Possess knowledge of customer service principles, including assessing customer needs and maintaining service quality standards.
Have either a bachelor’s degree or at least five years of specialized experience in administrative or secretarial services.
Have at least five years of specialized experience relevant to administrative support functions.
Be organized and flexible, able to multitask, meet deadlines, and work effectively as part of a team.
Be proactive, self-starting, detail-oriented, and able to solve problems independently while coordinating with government staff.
Demonstrate excellent interpersonal skills and effective communication with personnel and management at all levels.
Demonstrate professionalism and discretion in safeguarding confidential information.
Have strong written communication skills and the ability to apply grammar, spelling, and punctuation to produce clear, professional language.
Be familiar with Microsoft Word, Excel, PowerPoint, comparable Google products, general internet navigation, and electronic records systems.
Be able to operate a PC and phone in an office environment.
Be able to perform some bending, light lifting, and carrying of equipment if required.

Responsibilities

Provide administrative and program coordination support across CFLHD branches and operational units.
Prepare, edit, and format documents.
Provide telephone coverage and log communications.
Coordinate training and manage related documentation.
Track time and attendance.
Distribute mail and support records management.
Schedule meetings and prepare meeting documentation.
Track equipment and supplies.
Support financial tracking and documentation logging.
Coordinate travel and maintain travel documentation.
Manage project documentation.
Coordinate office relocations.
Prepare training materials and conference documentation.
Support records management for ISO and APWA documentation systems.
Coordinate document scanning and digital file conversion.
Support the CFLHD Materials Laboratory by distributing materials reports and technical correspondence, maintaining laboratory documentation, and supporting entry and tracking of laboratory labor data in project management systems such as P6 Team Member.
Reserve conference rooms and coordinate meeting logistics for CFLHD staff and partner agencies.
Schedule division meetings and interviews, and provide ad hoc administrative support as operational needs require.
Transport interoffice mail between the Dakota Building and Building 52 as required, using a personally owned vehicle.