Administrative Support II
About The Position
TI Verbatim Consulting, Inc. (TIVC) is recruiting for three Administrative Support II positions at the Eastern Federal Lands Highway Division in Ashburn, Virginia. Each administrator supports an assigned office team, coordinates daily administrative work, and provides backup coverage across teams during absences or periods of increased workload. The role involves preparing and managing office documents and records; supporting calendars, inboxes, meetings, visitors, telephone inquiries, mail, and deliveries; coordinating business travel; reviewing time and attendance records; and preparing and tracking purchase requisitions. Administrators maintain desk procedures and share them with coworkers to support consistent cross-coverage. No specific degree or formal training is required, but the ability to learn office systems and procedures is essential. Candidates should have proficiency with standard office software, clear communication and proofreading skills, strong organization, and the ability to prioritize requests, meet deadlines, and work independently and as part of a team. The role requires completion of background screening and obtaining and maintaining worksite and system access credentials. Employees must handle sensitive records discreetly and follow applicable confidentiality and information security procedures. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. Work involves regular computer use and routine movement within an office to assist with records, mail, and visitor support.
Requirements
- No specific degree or formal training is required; ability to learn office systems and procedures is essential.
- Proficiency with standard office software, including email, calendars, documents, and spreadsheets.
- Clear written and verbal communication skills.
- Strong proofreading and organizational skills.
- Ability to prioritize competing requests, meet deadlines, and work independently and as part of a team.
- Ability to complete the required background screening and obtain and maintain worksite and system access credentials.
- Prior administrative or office support experience is preferred.
- Experience with electronic records, timekeeping, travel, or purchasing systems is preferred.
Nice To Haves
- Prior administrative or office support experience.
- Experience with electronic records, timekeeping, travel, or purchasing systems.
Responsibilities
- Prepare, format, proofread, route, and track correspondence, reports, presentations, and other office documents.
- Maintain organized electronic and hard-copy records.
- Manage calendars and shared inboxes.
- Coordinate meetings, prepare agendas and materials, and record meeting minutes as needed.
- Provide reception and telephone support, route inquiries, assist visitors, and process incoming mail and deliveries.
- Coordinate business travel and assist with itineraries, authorizations, and expense documentation.
- Review time and attendance records for accuracy, resolve discrepancies, and prepare reports for approval.
- Prepare, enter, track, and update purchase requisitions using established procedures.
- Maintain desk procedures and share them with coworkers to support consistent cross-coverage.
- Provide backup coverage across teams during absences or periods of increased workload.
- Handle sensitive records with discretion and follow applicable confidentiality and information security procedures.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
