Administrative Support II
About The Position
SSI Group is recruiting three Administrative Support II professionals to provide in-person administrative and operational support to branch offices of the Federal Highway Administration's Eastern Federal Lands Highway Division in Ashburn, Virginia. Each team member will support an assigned branch and coordinate with the administrative team to maintain coverage and continuity. Candidates must be able to commute reliably to the Ashburn duty location. The position is on-site at 22001 Loudoun County Parkway, Building E2, Suites 200 & 300, Ashburn, VA 20147. The schedule is Monday through Friday, eight hours per day, normally beginning at 7:00 a.m. or as coordinated; the government office window is 7:00 a.m. to 4:00 p.m. The anticipated start date is February 1, 2027, subject to award and security onboarding. The role supports offices serving approximately 25–50 or more personnel per branch and handling substantial correspondence volumes. Routine telework is not guaranteed and requires Government authorization. The opening is not remote or hybrid. Federal holidays and office closures follow contract requirements. Before authorized access, employees must complete USDOT personnel security processing, fingerprinting, identity verification, and information security awareness training. The position is classified low risk/non-sensitive.
Requirements
- Demonstrated administrative office support experience.
- Strong document preparation, proofreading, organization, and customer service skills.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and collaboration tools.
- Ability to learn or use specialized tools such as ESC PRISM, Castle, P6 Primavera, and E2 Travel; proficiency development is required, while prior experience is beneficial but not required for every system.
- Strong written and verbal communication skills; ability to manage competing deadlines, work independently, and collaborate with a team.
- Ability to work on-site in Ashburn during assigned weekday hours and maintain a professional, business-like demeanor.
- Ability to commute reliably to the Ashburn duty location.
- Ability to complete USDOT personnel security processing, fingerprinting, identity verification, and information security awareness training before authorized access.
Nice To Haves
- Familiarity with SharePoint, Teams, and Google Workspace.
- Prior experience with ESC PRISM, Castle, P6 Primavera, or E2 Travel.
Responsibilities
- Prepare, edit, proofread, format, distribute, and track letters, memoranda, reports, presentations, and other official correspondence; maintain electronic and paper records.
- Manage shared inboxes, telephone and reception duties, incoming mail and packages, document scanning and copying, and secure shredding.
- Coordinate meetings, conference calls, and webinars; manage calendars, invitations, agendas, meeting materials, minutes, and follow-up correspondence.
- Support domestic and international travel planning and documentation, including authorizations, itineraries, and vouchers using E2 Travel or equivalent systems.
- Review, process, and track employee time and attendance using Castle and P6 Primavera; reconcile discrepancies and maintain related records.
- Prepare, process, monitor, and amend purchase requisitions using ESC PRISM; participate in required system training.
- Maintain branch desk procedures, directories, and administrative trackers; assist with visitors and special projects.
- Provide cross-coverage for other administrative stations, communicate workload constraints, and respond to changing priorities.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
