HSE Administrative Support II

Delek • Tyler, TX

8d

About The Position

Support the Health, Safety, and Environmental (HSE) team at the Tyler Refinery. The role helps organize day-to-day departmental activities through purchasing coordination, scheduling, vendor support, event planning, communications, and records management. It involves working with HSE leadership and team members and collaborating across departments with contractors and external vendors. The position also provides administrative and logistical support for HSE activities, incident-related needs, and refinery turnarounds.

Requirements

• High school diploma or GED; an equivalent combination of education and experience may be considered in lieu of the stated education requirement.
• Two or more years of administrative support or related experience.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Strong attention to detail and commitment to maintaining accurate records.
• Effective written and verbal communication skills.
• Ability to work collaboratively with employees, leadership, contractors, and vendors.

Nice To Haves

• Previous administrative experience in a refinery, manufacturing, industrial, or similar environment.
• Experience with Coupa or a similar purchasing or procurement system.
• Experience supporting purchase requisitions, purchase orders, invoice processing, and vendor coordination.
• Experience coordinating meetings, events, and departmental activities.
• Familiarity with Health, Safety, Environmental, or Process Safety functions.

Responsibilities

• Provide day-to-day administrative support for the Tyler Refinery HSSE organization, including Health, Safety, Security, Environmental, and Process Safety Management (PSM).
• Coordinate purchasing, including creating purchase requisitions and purchase orders, completing receiving activities in Coupa, and reviewing contractor and vendor invoices.
• Track standing purchase orders, requisitions, budget items, and other departmental purchasing activities.
• Assist with budget tracking, forecasting, and reporting for departmental planning.
• Manage calendars and coordinate meetings for HSE leadership and team members, including leadership, one-on-one, and recurring departmental meetings.
• Coordinate HSE, Environmental, and PSM conference room scheduling.
• Coordinate Process Hazard Analysis (PHA) scheduling, meals, and meeting logistics.
• Plan and coordinate HSE and Environmental events, including Safety Day activities, contractor safety meetings, all-hands meetings, banquets, and other departmental events.
• Coordinate refinery flame-resistant (FR) clothing activities, including employee fittings, ordering, returns, exchanges, and vendor communication.
• Support HSE communications, including safety newsletters, turnaround daily reports, toolbox talks, and other departmental communications.
• Provide administrative and logistical support for HSE activities and incident-related needs.
• Support PSM and other HSE functions with vendor coordination and administrative needs.
• Provide additional administrative support during refinery turnarounds.
• Assist with developing and maintaining organized work processes for tracking HSE procedures, documents, and reviews.
• Receive, sort, and coordinate refinery mail.
• Participate in applicable Environmental and business unit meetings and provide administrative support as needed.
• Prepare and maintain departmental records, reports, spreadsheets, presentations, correspondence, and other documentation.
• Perform other duties and special projects as assigned.

Benefits

• 401(k) match of up to 10%, available upon hire, with a one-year vesting timeline.
• Medical benefits beginning on the first day, with an annual 30% premium rebate.
• Free access to the Calm app for meditation, stress management, and sleep support.
• Potential additional annual incentives through the performance management program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED