Administrative Support II - Alumni Engmt & Ann Giv

Stetson University•DeLand, FL

9d•Hybrid

About The Position

The Administrative Support II role responsibilities include handling office of Alumni Engagement and Annual Giving administrative details (budget, promotional item order, etc.), assisting in the preparations, planning and implementation of Alumni Board meetings, Leadership Stetson, Homecoming, District events, and other activities and functions sponsored by the office; composing event correspondence, coordinating calendars, and meeting schedules.

Requirements

Experience with Microsoft Suite
Excellent oral, written and interpersonal skills required
Administrative experience in detail-oriented office with high level of interaction with outside community and University academic communities
Ability to interact personably within a complex administrative organization with students as well as with external groups
Ability to prioritize, focus, work independently and be a self-starter
Flexibility for a variable work schedule depending on program activities and events
Ability to effectively supervise student employees
Ability to lift and move items associated with event set-up, transporting and displaying materials
Associate’s degree
Minimum of three years of administrative support experience, preferably in higher education
Excellent time management and organizational skills, as well as the ability to handle multiple tasks simultaneously and prioritize
Proficiency with Microsoft Office (Word, Excel, PowerPoint), email, and the internet
Excellent interpersonal communication skills, both written and verbal, with a strong attention to detail
Demonstrate good judgment, maturity, personal integrity, and the ability to successfully collaborate with colleagues, alumni, and volunteers in a culturally diverse environment, as well as maintain confidentiality

Nice To Haves

Bachelor’s degree
Develops strong, positive relationships within the University community
Keeps current with best practices
Monitors budgets
Attends events, board meetings and other functions as needed
Experience in leadership
Experience working with students
Experience developing programs

Responsibilities

Oversee general office functions, including ordering of supplies, maintenance of office machines, oversight of student employees, scheduling of the Development golf cart and Alumni Conference Room, access to the building, and general office support, as needed.
Answer phones, greet visitors, and check office email inbox while exhibiting professionalism.
Assist budget administration including purchasing card reconciliation, processing paperwork for payments, managing office budget, and confirming budget reports for Alumni Engagement and Annual Giving.
Maintain data within Raiser’s Edge and work with Development Operations to pull lists for the use of correspondence for Alumni Engagement and Annual Giving initiatives.
Perform data updates as needed from alumni submissions and mail out corresponding thank you pieces, including wedding and baby gifts.
Process information from alumni containing alumni news and prepare draft publication of the Class Notes section of the Stetson University Magazine.
Manage the Alumni ID Card registration and distribution process.
Support office events, including gathering of setup items and nametag printing.
Perform other related duties as assigned.