Administrative Support I - Part Time

American Addiction Centers • Boone, NC

10d • Onsite

About The Position

The Wake Forest PA program within the Wake Forest University School of Medicine, has a rich history of producing highly capable and competent clinicians. We are fortunate to have two campuses in North Carolina (Boone and Winston-Salem). The two-year PA program is divided into didactic/preclinical (1st year) and rotation/clinical education (2nd year). There are on average 88 students in each class with 24 of those on the Boone campus. The Department of PA Studies (DPAS) is seeking a PART TIME administrative support associate who will be located on the Boone campus.

Requirements

• Two (2) years of experience or an equivalent combination of education and experience
• excellent written and verbal communication skills
• a high degree of professionalism, discretion and confidentiality
• proficiency in Microsoft Office
• ability to work independently with minimal supervision

Nice To Haves

• will have: excellent written and verbal communication skills
• will have: a high degree of professionalism, discretion and confidentiality
• will have: proficiency in Microsoft Office
• will have: ability to work independently with minimal supervision

Responsibilities

• Collaborating closely with academic curriculum coordinator, operations administrator, and associate program director to provide campus and program administrative support.
• Liaison with Appalachian State University and Office of the Dean in Leon Levine Hall, to coordinate communication, space needs, and faculty/staff/student access & onboarding.
• Submits ASU repair and maintenance work orders as requested.
• Schedules and arranges travel for Boone faculty and staff as requested.
• Support smooth curriculum delivery for preclinical year by setting up teleconference in PA classroom as well as set-up and tear down for curricular events or labs.
• Assisting with preclinical end-of-unit exams and assessments – room set-up, activity support, catering.
• Support smooth curriculum delivery for clinical year courses Clinical Year Prep and Preparing Future Professionals for Boone campus.
• Assist with set-up and tear-down for curricular courses as well as related assessments.
• Proctors end of rotation exams on Boone campus.
• Participates in building tours for prospective students
• Maintain office supply and student lounge inventory.
• Prepares annual inventory of program fixed assets.
• Will ensure adequate back-up and cross-coverage to Boone campus, as requested.
• Maintain standard operating processes, shared calendars, checklists and timelines.
• Meet regularly with Boone team to ensure seamless communication and understanding of ongoing needs or issues.
• Manage campus invoices and payments. Responsibilities include: collecting documentation, submitting payment requests, saving documentation, and communicating payment details to the director of operations.
• Beyond overseeing curricular and administrative components, this position supports the entire DPAS team during high-demand periods
• Serve as staff support for assigned department committees
• Engage with external community stakeholders through other events such as quarterly community engagement, Camp Med, and other program events

Benefits

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed