Administrative Support (Part-Time)

Marshall & Stevens Inc • New York, NY

1d • Hybrid

About The Position

Marshall & Stevens is a trusted name in the financial services industry, specializing in valuations and advisory services. We have experienced significant growth over the past 18 months, we have acquired six companies, reflecting our highly acquisitive nature and our commitment to growth and innovation. If you're looking for an opportunity to create, grow, and make an impact, Marshall & Stevens is the place for you. Join us as we continue to shape the future of our industry and build a strong, cohesive company culture. Our Valuations team is seeking an Admin to support the Energy & Infrastructure valuation team to provide critical support in managing workflows, maintaining accurate documentation, and ensuring seamless internal operations. This role is ideal for someone who excels in organization, thrives in a collaborative environment, and enjoys contributing to a high-performing team.

Requirements

• Strong proficiency in Excel (data tracking, invoicing, reporting) and Word (document preparation, formatting).
• Exceptional attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Organizational skills to maintain accurate records and streamline administrative processes.
• A collaborative mindset, contributing to a supportive team culture.
• Ability to learn and work with Acumatica for financial and project tracking.

Responsibilities

• Prepare and send transmittals while maintaining an accurate tracker in Excel to monitor progress and follow-ups.
• Manage invoicing processes in Excel and assist in Work-in-Progress (WIP) tracking to support financial oversight.
• Update language, figures, and formatting in valuation reports, appraisals, and cost segregation studies using Word.
• Ensure consistency and accuracy in Excel-based models, supporting the valuation team with data integrity.
• Assist with updates and data entry to keep records current and organized.
• Prepare addendums, reliance letters, and other client communications as needed.
• Work closely with valuation professionals to ensure smooth operations, meeting deadlines, and enhancing team efficiency.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed