Administrative Support Coordinator

Greene County Board of Commissioners • Beavercreek, OH

5h • Onsite

About The Position

The advanced level class works under general supervision & requires thorough knowledge of administrative policies & procedures, clerical & secretarial procedures in order to provide secretarial & non-routine administrative support (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, to prepare correspondence &/or reports or to carry out other assignments) & if assigned, acts as lead worker over lower-level administrative &/or office support staff.

Requirements

• Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college
• 30 mos. experience in secretarial/administrative professional field
• valid Ohio Driver's License.

Nice To Haves

• Acts as lead worker over lower-level administrative &/or office support staff.

Responsibilities

• Provides fiscal support to department to include: encumbrances for expenses, regular and emergency; assigning expenditure budget codes to purchase orders; processing invoices for payment which includes audits for verification of proper expenditures; collects and gathers data to maintain hotel lodging revenue report; preparation of monthly, quarterly, annual or other types of reports for reconciling monthly statements of accounts against Auditor’s office reports; prepares monthly financial reports for Board of Trustees; prepares annual reports for budgetary purposes; filing purchase orders, monthly and annual reports; transfer of funds from one budget line item to another line item.
• Prepare pay-ins to be taken to Treasurer’s Office.
• Executes a variety of administrative support duties to relieve the Executive Director and staff of routine and non-routine administrative tasks.
• Provides information and responds to routine questions related to services, department operations, area attractions, County & region events, policies and procedures via phone, e-mail, written correspondence and/or follow-ups with appropriate Bureau publication or brochure; greets and assists public; answers the phone; fields calls for sales managers and gathers info for potential reunions.
• Manages special projects for the Executive Director and Sales Managers as needed; submits requests for building repairs to the County Services Department.
• Prepares a variety of correspondence, forms and documents such as letters, memos, notifications and reports; performs miscellaneous clerical duties as assigned to maintain office efficiency; maintains databases; completes routine office procedures; serves as point of contact for the Bureau building tenants; maintains Simple View with client/contact and visitor information.
• Orders new supplies, essential office products, promotional products (items for sales department) and brochures on area attractions; delivers correspondence, picks up supplies at county and other vendors; verifies quantities and logs items into stock.
• Prepares monthly notice and staff reports for Board of Trustees including monthly minutes via recording of meeting, financial report and other information as directed by the Board of Trustees.
• Performs others duties of a similar nature or level as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree