Administrative Support Coordinator - Ethnic Studies

Cal Poly•San Luis Obispo, CA

4d•$52,404 - $76,344

About The Position

The Administrative Support Coordinator provides the full range of administrative support for the Ethnic Studies department and oversees the department office. The role serves as the department’s primary initial contact and representative to university members, parents, vendors, government and agency representatives, administrators, and the general public. The position supports the department’s academic programs; schedules appointments and meetings; assists with travel and the Concur tool; composes routine correspondence; generates financial and other reports; supports special events such as talks and workshops; and assists with class scheduling. It reports to and receives general supervision from the Department Chair. The Ethnic Studies Department is part of the College of Liberal Arts at Cal Poly. It offers a B.A. in Comparative Ethnic Studies, an Ethnic Studies minor, and an Indigenous Studies in Natural Resources and the Environment minor, along with courses that fulfill general education requirements. The department partners with campus programs to provide outreach, service, and education on justice, equity, diversity, and inclusion issues.

Requirements

High school diploma or equivalent.
Type 45 words per minute.
Five years of general office support or technical experience; training at a vocational school or full-time college education may substitute for up to two years of required experience, based on one year of college education for six months of experience.
Working knowledge of budget policies and procedures.
Ability to perform business math, including calculating ratios and percentages, tracking and analyzing financial or budgetary data, and making accurate projections requiring some inference.
Ability to organize and coordinate special events for large groups.
Ability to provide lead work direction to support staff and student assistants.
Ability to independently interpret and apply policies and procedures, and use judgment and discretion when precedents do not exist.
Ability to troubleshoot most office administration problems and respond to inquiries and requests related to the work area.

Responsibilities

Provide the full range of administrative support for the department and oversee the department office.
Serve as the primary and initial department contact and representative for university members, parents, vendors, government and agency representatives, administrators, and the general public.
Provide administrative support for the department’s academic programs.
Schedule appointments and meetings.
Support travel arrangements and use of the Concur tool.
Compose routine correspondence.
Generate financial and other reports.
Provide administrative support for special events, including talks and workshops.
Assist with class scheduling.
Provide lead work direction to support staff and student assistants.