Administrative Support Coordinator

Strata Careers•Durham, NC

1d•Onsite

About The Position

The Administrative Support Coordinator assists the Senior Operations Manager by handling administrative tasks that support the Construction Administrators and the FTR (First Time Right) Construction Training Teams in the field. This role provides guidance and additional support to the Construction Administrators including management of allocated hours for all field personnel, performing audits, preparing and distributing weekly/monthly reports, developing and managing workflow processes for document control, processing our per diem program, and corporate policy compliance. This position is based full-time in office at our Durham NC Headquarters, with travel as needed (up to 40%) to support our Construction Admins on project sites in VA, NC, and SC. We’re leading the industry in sustainable energy careers. We understand that our employees are the lifeblood of the company. We strive to align company goals with those of our employees. We're constantly innovating to make a difference for our customers, our employees, and our planet. Our mission is to make a difference by developing cost-efficient alternatives to traditional energy sources, without long-term dependence on government subsidies. We’re leading the industry in sustainable energy careers. We hope you’ll join us.

Requirements

Minimum High School Diploma or GED
Minimum 6 years in an administrative role
Strong knowledge of Microsoft Office applications, with Advanced skills in Microsoft Excel
Experience in the Kronos Timekeeping system
Must have ability to communicate clearly (verbally and written)
Must be organized, detail focused, and able to multi-task

Nice To Haves

Experience in construction environment is a plus

Responsibilities

Assist in onboarding efforts of Construction Team new hires
Support all administrative efforts of Construction field operations
Provide additional support to the Construction Administrative team
Provide administrative support for projects in the absence of team members
Oversight of time-keeping systems for all field staff to support payroll efforts
Perform audits of payroll systems
Assist in compilation of training documents/manuals
Assist with formatting SOPs & SWIs
Act as liaison of corporate payroll, staffing agencies and field employees
Ensure the Kronos time-keeping system remains up to date
Maintain the Construction Administrative SharePoint site
Champion document control efforts
Assist in office setup of new projects upon initial mobilization of the construction execution team
Track and manage office supplies of construction site trailers
Prepare documents associated with construction and project management
Assist in correction of payroll deficiencies
Assist in special projects
Compile data, statistics and other information for weekly/monthly reports to senior staff
Other duties as assigned by the Sr. Operations Manager