Administrative Support Coordinator
About The Position
The Administrative Support Coordinator will support the Mission Integration Department which includes supporting the team and their work related to pastoral care services, ethics and formation activities, meetings and reporting, and advocacy efforts including team member and community events and contributions tracking. The Admin Support Coordinator provides a wide variety of administrative (non-clinical) and staff support services for a leader or department such as creating & managing spreadsheets, organizes schedules, travel arrangements, generating expense reports, timekeeping, review/edit emails and correspondence, answers and screens phone calls and visitors/guests, ordering and stocking office supplies, takes meeting notes, submitting/processing paperwork. The Administrative Support Coordinator works at the direction of the reporting supervisor to complete moderately complex projects, may act as a mentor to more junior staff. This position suits experienced administrative coordinators or secretarial roles looking to take on more complex responsibilities.
Requirements
- Experience as an administrative coordinator or in a secretarial role.
- Ability to create and manage spreadsheets.
- Skills in organizing schedules.
- Experience with travel arrangements.
- Proficiency in generating expense reports.
- Familiarity with timekeeping.
- Ability to review and edit emails and correspondence.
- Experience answering and screening phone calls and visitors/guests.
- Skills in ordering and stocking office supplies.
- Ability to take meeting notes.
- Experience submitting and processing paperwork.
- Ability to complete moderately complex projects.
- Mentoring skills.
Nice To Haves
- Looking to take on more complex responsibilities.
Responsibilities
- Support the Mission Integration Department's work related to pastoral care services, ethics and formation activities, meetings and reporting, and advocacy efforts.
- Track team member and community events and contributions.
- Create and manage spreadsheets.
- Organize schedules.
- Make travel arrangements.
- Generate expense reports.
- Manage timekeeping.
- Review and edit emails and correspondence.
- Answer and screen phone calls and visitors/guests.
- Order and stock office supplies.
- Take meeting notes.
- Submit and process paperwork.
- Complete moderately complex projects at the direction of the reporting supervisor.
- Act as a mentor to more junior staff.
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
