Administrative Support Coordinator

California State University, Northridge•Northridge, CA

9h•Hybrid

About The Position

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Under general supervision, Administrative Support Coordinator provides clerical and administrative support to CARE administrators and staff, maintains files, processes financial documentation, facilitates student assistant employment processes, responds to inquiries, coordinates meetings, prepares reports, supports budget activities, and delivers professional customer service across the center. Provides clerical and administrative support to administrators and staff within the CARE offices. Organizes and maintains online (e.g., myCSUNbox, Qualtrics) and physical files (e.g., download and review project balances and financials received, keeping track of project budgets). Facilitates student assistant hiring, onboarding and separation processes. Prepares and distributes items for members of the CARE team, such as meeting agendas, minutes, and information packets; compiles monthly Director reports. Performs other duties as assigned.

Requirements

Equivalent to four (4) years of full-time, general office clerical and administrative support experience that has provided the applicant with the knowledge and abilities listed.
Ability to provide organized and accurate clerical and administrative support in a professional office environment.
Ability to communicate professionally and courteously with administrators, faculty, staff, students, and visitors.
Skill in organizing and maintaining electronic and physical records, files, and documentation.
Ability to prepare, compile, edit, and distribute reports, meeting minutes, agendas, and informational materials.
Skill in supporting financial and administrative processes, including budgets, bills, chargebacks, requisitions, and eTravel inquiries.
Proficiency in PeopleSoft, Outlook, Microsoft Office, and online document storage and survey platforms such as Qualtrics.
Applicants must be authorized to work for any employer in the United States.

Nice To Haves

Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis.

Responsibilities

Provides clerical and administrative support to administrators and staff within the CARE offices.
Organizes and maintains online (e.g., myCSUNbox, Qualtrics) and physical files (e.g., download and review project balances and financials received, keeping track of project budgets).
Facilitates student assistant hiring, onboarding and separation processes.
Prepares and distributes items for members of the CARE team, such as meeting agendas, minutes, and information packets; compiles monthly Director reports.
Performs other duties as assigned.