Administrative Support Coordinator II

San Diego State University • San Diego, CA

1d • $4,367 - $6,362 • Onsite

About The Position

San Diego State University is hiring an Administrative Support Coordinator II for the Office of the Vice President for Student Affairs and Campus Diversity. The position provides administrative and operational support to university leadership and serves as a welcoming, responsive point of contact for students, families, campus partners, and visitors. The coordinator manages calendars, meetings, correspondence, special projects, and sensitive or time-sensitive matters, working with university administrators and campus departments to support smooth daily operations and timely service.

This is a full-time, benefits-eligible, permanent/probationary, non-exempt position that is eligible for overtime. Standard work hours are Monday through Friday, 8:15 a.m. to 4:45 p.m., with possible variation based on operational needs. The position is performed on campus at SDSU in San Diego.

The Office of the Vice President for Student Affairs and Campus Diversity coordinates and develops student services and supports inclusive excellence among SDSU staff and faculty. The division advances student learning, development, success, academic progress, personal growth, and well-being through programs and services inside and outside the classroom.

The role requires functional knowledge of standard office procedures and practices, the ability to work within different organizational structures, strong English grammar and communication skills, and the ability to learn office technology and software. Entry qualifications are normally obtained through high school, technical/vocational education, or an equivalent combined with several years of related office work experience.

The CSU classification salary range is $4,367–$6,362 per month (Step 1–Step 20). Initial placement is not expected to exceed Step 1; placement depends on relevant qualifications and experience, department budget, and equity guidelines. Internal applicants’ placement follows the CSUEU Collective Bargaining Agreement, and future increases, including step advancements, are subject to contract negotiations.

Requirements

• Functional knowledge of and skill in standard office procedures and practices, and the ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation, with clear oral and written communication skills.
• Ability to use and quickly learn office support technology systems and software packages.
• Several years of related office work experience, normally combined with a high school program, technical/vocational program, or equivalent.
• Experience providing administrative and executive-level support, including complex calendar management, meeting coordination, and travel arrangements.
• Excellent organizational and time-management skills, including experience managing multiple priorities, deadlines, and administrative projects.
• Customer service and front-office support experience, including responding to sensitive inquiries and addressing escalated concerns with professionalism and discretion.
• Effective written and verbal communication skills, including preparing correspondence, reports, meeting minutes, and executive-level materials.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint, and familiarity with administrative databases and office management systems.
• Experience coordinating events, processing financial documents, and supporting purchasing, reimbursements, and budget-related activities.
• Demonstrated ability to build collaborative relationships with diverse stakeholders while maintaining confidentiality and exercising sound judgment.
• Current authorization to work in the United States on a full-time basis.
• Satisfactory completion of a required background check, including a criminal records check.

Nice To Haves

• Experience supporting senior leadership in a higher education or executive office environment.
• Bilingual proficiency in English and Spanish.

Responsibilities

• Coordinate executive calendars, meetings, travel arrangements, and administrative priorities for university leadership.
• Serve as a primary point of contact for students, families, and campus partners; respond to inquiries and coordinate referrals.
• Prepare correspondence, reports, meeting materials, and confidential documentation accurately and discreetly.
• Support university events, special projects, purchasing, and day-to-day office operations.
• Train and coordinate student assistants while supporting front-office services and workflow.
• Manage multiple priorities, deadlines, and administrative projects.
• Provide customer service and front-office support, including responding to sensitive inquiries and addressing escalated concerns professionally and discreetly.
• Coordinate events, process financial documents, and support purchasing, reimbursements, and budget-related activities.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision coverage options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• Optional FlexCash, life and disability insurance, legal plans, and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED