Administrative Support Coordinator II
About The Position
Are you an experienced administrative professional who enjoys being at the center of a dynamic academic environment? The School of Art and Design is seeking an Administrative Support Coordinator to serve as a key operational resource supporting the School’s academic, faculty, fiscal, and student-facing functions. This position coordinates complex day-to-day operations across a vibrant School serving approximately 1300 students and a broad range of disciplines, from graphic design and interior architecture to art history, multimedia, painting, sculpture, and more. Working closely with the School Director and campus partners, the Administrative Support Coordinator independently manages multiple priorities, interprets university policies and procedures, and helps ensure critical academic and administrative processes move forward accurately and efficiently. This is an opportunity for a highly organized professional to take ownership of meaningful operational work and contribute directly to the success of faculty, students, and academic programs.
Requirements
- Fully functional knowledge of and skill in standard office procedures and practices.
- Ability to understand and operate in a variety of organizational structures.
- Thorough knowledge of English grammar, spelling, and punctuation.
- Ability to clearly communicate orally and in writing.
- Ability to use and quickly learn new office support technology systems and software packages.
- High school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
- Experience working in Higher Education or related field
- Proficiency with Google Workspace and Microsoft Office Suite.
- Experience managing complex calendars and schedules.
- Experience managing spreadsheets and analyzing data.
- Strong interpersonal and communication skills, with the ability to provide a welcoming and professional first point of contact for students, faculty, staff, and visitors.
Responsibilities
- Coordinate the School’s daily academic and administrative operations, including academic scheduling, instructional support, reporting, and other processes essential to the delivery of academic programs.
- Manage faculty personnel transactions and coordinate evaluation processes, including retention, tenure and promotion (RTP), periodic evaluations, post-tenure review, appointments, and related documentation.
- Monitor instructional and student payroll budgets, track and analyze expenditures, prepare fiscal reports, coordinate financial transactions, and recommend adjustments based on operational and instructional needs.
- Coordinate administrative processes related to undergraduate and graduate students, including admissions, major declarations, application reviews, academic inquiries, and sensitive student matters requiring cross-campus coordination.
- Establish administrative priorities, coordinate concurrent projects and deadlines, and provide lead work direction to student employees to support efficient and consistent School operations.
Benefits
- 15 paid holidays, vacation, and sick leave.
- CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
- Medical, dental, and vision options at low or no cost.
- CSU tuition fee waiver for employees and eligible dependents.
- FlexCash, life and disability insurance, legal and pet plans.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
