Administrative Support Coordinator I

Careers Listing•Fullerton, CA

9h•Onsite

About The Position

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility. The College of Engineering and Computer Science (ECS) within the Division of Academic Affairs is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join the Dean’s Office, College of Engineering and Computer Science team as the Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Requirements

High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent.
Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages.
Ability to independently handle multiple work unit priorities and projects.
Ability to apply a variety of policies and procedures where specific guidelines may not exist.
Working knowledge of budget policies and procedures.
Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
A valid California driver’s license.

Nice To Haves

Positive attitude
Active, energetic mind
Highly ethical practices
Commitment to inclusivity, openness, flexibility, integrity, and kindness.

Responsibilities

Performs a full range of general office tasks, providing clerical and administrative support and customer service to students, faculty, staff, and community members.
Supports departments and programs in the College of Engineering and Computer Science (ECS) with a full range of main office duties as needed during absences, illnesses, vacations, or times of high demand.
Provides coordination between the ECS Dean’s office, Departments/Programs, and the University campus at large (i.e., Scheduling, Academic Programs, Finance, Physical Plant, etc.).
Works independently on a majority of the assigned tasks to resolve daily problems using judgment and creative solutions.
Performs work on projects with varied complexity.
Engages in a variety of tasks involving interpersonal skills.
Duties require knowledge of college and campus policies and procedures.
Is the front-line receptionist to the College of ECS Dean's Office.
Performs word processing, composes newsletters and announcements for the College, updates social media, and oversees scheduling of the Dean's Office conference room.
Handles inventory and purchases office supplies as needed.
Plans, initiates, executes, and coordinates activities and events.
Provides support on purchase orders, event planning and advertising, and financial reconciliations for the Centers in the College.
Maintains files, processes documents and records, gathers data, and interacts with and solves problems for work unit customers and staff.
Uses customer service and problem-solving skills to respond to customers via email, telephone, and in person.
Performs other tasks as assigned by the College Dean and Associate Dean.