Administrative Support Coordinator I

Stanislaus State • Turlock, CA

1d • Onsite

About The Position

This is a full-time position available on or after October 1, 2026, for the Art Department. The responsibilities are carried out under general supervision. The incumbent is responsible for coordinating the clerical and administrative support functions of the College of the Arts, Humanities and Social Sciences and performing a variety of administrative support duties of a moderate-to-complex operational and procedural nature. Responsibilities include coordinating office workflow and logistical support, maintaining office procedures, tracking and compiling budgetary and operational information, preparing reports and correspondence, interpreting and applying established policies and procedures, and serving as a primary administrative contact for the unit. The position exercises independent judgment in prioritizing work assignments, resolving routine operational issues, and supporting the efficient and effective operation of the office.

Requirements

• Completions of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
• Ability to understand and operate in a variety of organizational structures.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
• Background check required.
• Mandated reporter under the California Child Abuse and Neglect Reporting Act.
• Must verify identity and eligibility to work in the United States and complete required employment eligibility verification document form upon hire.
• Prohibits hiring employees to perform CSU-related work outside California.

Nice To Haves

• Two (2) years of experience providing administrative support in an office environment or related experience.
• Prior experience in a CSU or higher education setting.
• Experience coordinating academic course scheduling and related administrative processes.
• Experience planning and coordinating meetings, events, and special projects.
• Experience using PeopleSoft, Common Financial System (CFS), Concur, CHRS, Microsoft Teams, and Microsoft Office Suite.

Responsibilities

• Coordinate clerical and administrative support functions for the unit.
• Establish and maintain office procedures and workflow processes in accordance with university guidelines.
• Coordinate department meetings and related documentation.
• Coordinate logistics for events and operational activities.
• Process and monitor purchasing and procurement documentation.
• Coordinate travel arrangements and reimbursement documentation.
• Provide lead work direction and guidance to support personnel.
• Troubleshoot routine office operational issues.
• Maintain office supply inventory.
• Keep track of and project future needs; order supplies.
• Maintain operational calendars and deadlines.
• Serve as primary administrative contact for faculty, staff, and students.
• Provide administrative coordination for academic and operational activities.
• Provide administrative support for annual course scheduling.
• Maintain program documentation and advising files.
• Prepare correspondence and official communications.
• Provide administrative support to committees.
• Coordinate dissemination of procedural updates.
• Resolve routine operational and procedural matters.
• Support outreach and program-related activities.
• Assist with maintaining departmental web pages.
• Maintain and monitor operating budgets and financial records.
• Track expenditures and prepare recurring financial status reports.
• Compile departmental data related to enrollment, curriculum, and workload.
• Maintain confidential personnel and student records.
• Prepare required operational and administrative reports.
• Coordinate documentation for audits and program review processes.
• Track course enrollments and schedule changes.
• Review financial documentation for completeness and compliance.
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
• At the direction of appropriate administrator, may provide support to other areas as needed.
• Other duties as assigned.

Benefits

• Outstanding vacation, health, dental, and vision plans
• Fee waiver education program
• Membership in the California Public Employees Retirement System (PERS)
• 15 paid holidays a year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED