Administrative Support Clerk
About The Position
Atkinson, Andelson, Loya, Ruud & Romo (AALRR) is a California-based AmLaw 200 law firm dedicated to providing legal services to both public and private organizations throughout the state. Established in 1979, with one office and five attorneys, AALRR has grown to more than 300 attorneys in ten offices throughout California. The Administrative Support Clerk is a key contributor to the smooth and efficient operation of the law firm. This multifaceted role encompasses a broad range of responsibilities, including providing high-level administrative support, overseeing front-office functions, coordinating hospitality and meeting logistics, and maintaining organized and well-stocked office and common areas. The ideal candidate demonstrates professionalism, strong organizational skills, attention to detail, and the ability to manage competing priorities in a dynamic, fast-paced legal environment.
Requirements
- Minimum of one year’s experience with scheduling, hospitality, and office logistics
- Strong verbal and written communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, etc.)
- Excellent organizational and time-management abilities
- Professional demeanor and dependable work ethic
- Attention to detail and strong documentation skills
- Ability to manage multiple priorities and deadlines
Responsibilities
- Provide general administrative assistance to the Office Manager
- Maintain physical and electronic filing systems; organize files for new matters
- Input and save information to the firm’s file system
- Assist legal staff with large copy jobs and the preparation of binders for hearings
- Assist with onboarding tasks for new employees
- Answer and direct incoming phone calls; take and deliver messages
- Greet visitors and guests; validate parking, and issue loaner key cards
- Maintain a professional and organized front office area
- Schedule meetings and send Outlook calendar invitations
- Manage office reservations for visiting attorneys
- Maintain and update the master conference room calendar
- Prepare conference rooms for meetings and depositions; clean and restock as needed
- Order and set up food and beverages for meetings, including weekly breakfasts and lunches
- Clean and restock the kitchen area at the end of each day
- Stock printers and copiers with paper daily
- Report on office or equipment maintenance issues to the Office Manager
- Submit building work orders for facility concerns (e.g., temperature, cleanliness)
- Maintain and update inventory list of office and kitchen supplies, including snacks and beverages
- Retrieve, open, scan, and distribute incoming mail to appropriate staff
- Drop off outgoing mail and overnight packages at the end of the day
- Monitor and maintain office supply inventory; order materials as needed
- Organize and maintain supply rooms and file rooms
- Coordinate with the Records Manager on large-scale records management projects
- Understand and implement employee safety protocols
- Perform additional duties and special projects as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
