Administrative Support Asst III

ATA Services Inc•Albuquerque, NM

10h•Onsite

About The Position

Administrative Support Assistant III will provide a variety of administrative support to management and departmental/divisional staff requiring thorough knowledge of assigned department or division, its procedures, and operational details; provides information and assistance to the public, external agencies, and County staff related to the administration of department/division programs, projects, and services; may prepare case files; analyze information, develop reports and coordinate special projects; performs related duties as assigned.

Requirements

High School Diploma or GED
Two (2) years of related work experience as it pertains to the position.
Must be able to pass a criminal background check and drug test.

Nice To Haves

Any equivalent combination related to education and/or experience may be considered for the above requirements.

Responsibilities

Provides administrative support for assigned department or division in the daily management of operations; assists with the implementation of procedural, administrative, internal control, and/or workflow changes after approval.
Independently composes various documents, correspondence, and reports requiring knowledge of and the ability to explain, interpret, and apply federal, state, and local laws, rules, regulations, ordinances, and County policies and procedures relevant to assigned area of responsibility.
Verifies and reviews forms, documents, and reports for completeness and conformance with established policies and procedures.
Receives, processes, and responds to public records act requests, complaints, and other requests for information; researches and organizes information; ensures timely response to all requests.
Researches, organizes, and distributes a variety of department or division-specific information, documents, forms, records, and data as requested.
Performs various accounting/bookkeeping work such as verifying or computing financial data, preparing and processing purchase requisitions and invoices, securing quotes from vendors, processing accounts payable/receivable, processing credit card and travel reimbursements, monitoring budget expenditures, preparing account and budget reports, maintaining and balancing accounts, and processing time records for payroll.
Performs duties associated with personnel administration such as processing various personnel transactions and documents, maintaining confidential employee records, coordinating recruitment, selection, and testing processes, conducting new employee orientations, and processing related paperwork.
Communicates with management and staff from other departments/divisions and agencies to obtain and relay information and to coordinate assigned activities.
Organizes and maintains accurate and detailed databases, files, and records, verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules.
Schedules, coordinates, and attends meetings, seminars, conferences, and training sessions for department/division staff.
May exercise supervision of assigned staff.
Performs other job duties as required or assigned.