Administrative Support Associate 7

Tennessee Board of Regents•Nashville, TN

3d•Onsite

About The Position

The Administrative Support Associate 7 is responsible for human resources transactions for all Tennessee College of Applied Technology – Nashville campuses. This position also serves as the human resources representative to TBR.

Requirements

Minimum of five (5) years of work experience in business or industry with a general knowledge of word processing, bookkeeping, accounting, and human resources.
Knowledge of computer and online record systems.
Ability to tactfully communicate with employees and public at all levels while maintaining a high level of confidentiality.
Ability to design and maintain record keeping systems.
Ability to read and interpret policy manuals.
Knowledge of modern office practices and procedures.
Knowledge of principles and practices of accounting and budgeting.
Ability to express ideas clearly, concisely, and convincingly.
Ability to prepare written procedures.
Ability to establish and maintain an effective working relationship with other employees.
Ability to prepare and monitor budget development and monetary controls.
Proficient in mathematical operations and possess good language and communications skills.
Able to interpret a variety of instructions furnished in written and oral form.
Proficient in Microsoft Suite software.

Nice To Haves

Associate degree preferred.

Responsibilities

Responsible for new hire posting.
Coordinate hiring: screening applicants, coordinate hiring committee selection, schedule interviews, etc.
Process payroll and benefits for employees on all TCAT Nashville campuses.
Prepare employment contracts for all personnel.
Coordinate and monitor new hire orientation and onboarding.
Maintain all staff personnel files, ensuring compliance of security standards and applicable laws/regulations.
Maintain Professional Development files on current employees.
Establish, maintain and ensure appropriate records for hiring procedures as required by EEO, ADA.
Process background screening and reference check on final applicants.
Maintain service award/longevity award files; schedule awards.
Communicate with all levels of institutional departments, interacting with faculty, staff, and TBR to obtain or provide information.
Prepare required human resources reports for the Tennessee Board of Regents and outside agencies.
Process leave requests/reconciliations, compensatory time, and timesheet approvals in TBR Portal.
Submit new hire information to Service Center for TBR Portal access and leave report/timesheet functionality.
Enter new hire information into Edison for benefits enrollment.
Monitor worker’s compensation and unemployment claims.
Maintain employee handbook.
Process FMLA and employee accommodations requests and maintain documentation.
Coordinate annual faculty promotion review with President.
Coordinate annual evaluation process.
Monitor compliance with state and federal guidelines; maintain proper documentation and employee files; prepare for state and federal audits.
Travel to off-campus locations, when needed, for employee assistance.
Conduct employee exit processes.
Maintain OSHA 300 Report
Maintain Campus Safety Report.
Maintain Microsoft Campus Calendar.
Serve as college Records Coordinator. Prepare annual Records Holding Report; maintain, prepare and submit certificates of destruction; disseminate information on state records disposal guidelines.
Work with Vice President of Finance and Human Resources to prepare proposed, revised and estimate personnel budgets.
Other duties as assigned by supervisor and/or college administration.