Administrative Support Assistant III

University of Arkansas System • Fayetteville, AR

1d • Onsite

About The Position

The Administrative Support Specialist III is responsible for department procurement services, Workday transactions involving purchasing, accounts payable, travel services, and assisting with the hiring of part-time staff. This position will provide general office support for the Walton Conference Hub, Walton Facilities, and the Department of Analytics and Insights. They will advise and lead on issues related to legal compliance and business transactions, provide direct customer support to help develop and maintain professional relationships with vendors and clients. This position will also work closely with event planners to assist in event services and facilitation, and also manage 25Live requests. Maintain the electronic door access system (On Guard). Oversee HVAC requests for after-hour events. This is an in-person position that requires office hours 8am-5pm, Monday-Friday. Also, may require occasional early morning or late evening hours to oversee events. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

• Formal education equivalent of a high school diploma
• At least one year of experience in a specialized or related area applicable to work performed
• Proof of legal authority to work in the United States on the first day of employment

Nice To Haves

• Bachelor’s degree from an accredited institution of higher education
• Customer service experience
• Experience with UA software systems, such as Workday and 25Live
• Experience with UA accounting procedures

Responsibilities

• Department procurement services
• Workday transactions involving purchasing, accounts payable, travel services
• Assisting with the hiring of part-time staff
• Provide general office support for the Walton Conference Hub, Walton Facilities, and the Department of Analytics and Insights
• Advise and lead on issues related to legal compliance and business transactions
• Provide direct customer support to help develop and maintain professional relationships with vendors and clients
• Work closely with event planners to assist in event services and facilitation
• Manage 25Live requests
• Maintain the electronic door access system (On Guard)
• Oversee HVAC requests for after-hour events

Benefits

• University contributions to health, dental, life and disability insurance
• Tuition waivers for employees and their families
• 12 official holidays
• Immediate leave accrual
• A choice of retirement programs with university contributions ranging from 5 to 10% of employee salary

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED