Administrative Assistant III

Lockheed Martin•Littleton, CO

4d•Onsite

About The Position

Lockheed Martin Space seeks an Administrative Assistant (level 3) to join our team in Littleton, CO! In this role you will perform a variety of administrative duties for National Security Space Line of Business supporting for the Global Security organization supporting multiple Directors. To be successful you will need to be able to multi-task effectively in a fast-paced, dynamic work environment. To effectively partner and coordinate with Program, Line of Business, and the Space staff administrative team you will be able to tap your strong collaborative skills.

Requirements

2-3 years of Administrative Assistant experience
Experience managing calendars, arranging agendas, compiling content, and/or facilitating meetings or events.
Experience with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
Experience with Concur (or similar travel system), coordinating complex travel arrangements and reconciling expense reports
Must have an active TS/SCI clearance

Nice To Haves

3+ years of Administrative Assistant experience
Working knowledge of Lockheed Martin (LM) policies and procedures
Ability to demonstrate a working knowledge of SharePoint, MS Teams
Ability to handle confidential and sensitive information with the utmost discretion
Ability to multi-task and complete assignments accurately and on time
Must demonstrate situational awareness to prioritize responsibilities
Demonstrated effective complete and timely communications
Learning agility
Demonstrate ability to take initiative
Flexible and work independently with minimal supervision
Exceptional organization and coordination skills
Proven project management skills
Ability to work in a team atmosphere
Proven exceptional customer service mindset

Responsibilities

Assist with Executive visits
Maintain calendars, arrange meetings, make travel arrangements and interface with program management and high level customers
Multi-task effectively in a fast-paced, dynamic work environment
Partner and coordinate with Program, Line of Business and Space Systems staff Administrative Team; proactively collaborate with a highly-motivated, can-do spirit
Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests
Ensure all correspondence is accurate, complete and properly handled
Utilize computer and standard desk top software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and create spreadsheets and presentation charts
Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines; handles all inquiries within capacity; provide backup materials for callbacks; fix commitments to maximize leaders' time efficiency; screen visitors to control interruptions and preserve leaders' schedules; provide meeting backup data as needed and arrange all amenities for same
Pursue opportunities to change or lean out processes or approaches
Determine priorities in regards to non-routine situations
Perform additional special assignments as required in support of the NSS executive staff