Administrative Assistant III

JT4•Edwards AFB, CA

1d•Onsite

About The Position

JT4, LLC provides engineering and technical support to multiple western test ranges for the U.S. Air Force, Space Force, and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. JT4 develops and maintains realistic, integrated test and training environments and prepares our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges. Under limited supervision, provides administrative and secretarial support services on behalf of a business unit or department. May provide work direction to less experienced clerical or administrative personnel. The work product facilitates the work of others within the immediate organizational unit. As an administrative assistant the candidate will support a diverse team in the areas of timekeeping, travel coordination, material ordering, customer service, report writing, presentation creation using PowerPoint, data entry and tracking, procedure editing, executive planning, employee recognition, suspense tracking, training coordination and monitoring. The candidate will assist in coordinating the work at the direction of the department manager. The candidate must have excellent organization skills and must have a thorough knowledge of time, resource, and task management principles and be able to multi-task. The candidate will be responsible for collecting, updating, and coordinating weekly, monthly, and semi-annual reports associated with the performance of personnel, sections, and the department as a whole. A high skill set in multi-tasking, good written and verbal communication skills, and data entry experience is required. The successful candidate will be able to work in a high pressure, dynamic environment while maintaining a positive customer focus. assignments or project support tasks. Familiar with Maximo, timekeeping systems, government travel systems, training management systems, is a plus. Must be proficient in PowerPoint and Word. Manage calendars for the Department Manager. Coordinate meetings and conference calls as needed or anticipated.

Requirements

High school diploma or equivalent
Completion of formal training in administrative areas
5 or more years' experience in an administrative position
Proficient in the use of personal computers, word processing, spreadsheet and graphics/presentation software, and use of the Internet and other commonly used electronic communication tools.
Excellent written communication skills and organizational skills.
Must possess a valid, state issued driver's license.
Must be able to obtain and maintain security clearance.
Must be a U.S. citizen.
Excellent organization skills
Thorough knowledge of time, resource, and task management principles
Ability to multi-task
High skill set in multi-tasking
Good written and verbal communication skills
Data entry experience
Ability to work in a high pressure, dynamic environment while maintaining a positive customer focus.
Proficient in PowerPoint and Word.

Nice To Haves

Familiar with Maximo, timekeeping systems, government travel systems, training management systems

Responsibilities

Performs a variety of administrative functions related to departmental operations, personnel and staffing, security, payroll and general office management
Maintains, gathers, correlates and analyzes operating reports such as time-and-attendance records, terminations, new hires, transfers, records of performance, security and other personnel data
Prepares and/or aids in the development of budgets, forecasts, manpower planning, and related organizational data.
Schedules appointments, makes travel plans, coordinates meetings and prepares required materials.
Issues and interprets operating policies and reviews and answers correspondence
Responds to inquiries using initiative and judgment based on in-depth knowledge of policies and procedures.
Screens, directs and handles incoming telephone calls and requests. Acts as a liaison for internal and external visitors.
Performs related work as required
Support a diverse team in the areas of timekeeping, travel coordination, material ordering, customer service, report writing, presentation creation using PowerPoint, data entry and tracking, procedure editing, executive planning, employee recognition, suspense tracking, training coordination and monitoring.
Assist in coordinating the work at the direction of the department manager.
Collecting, updating, and coordinating weekly, monthly, and semi-annual reports associated with the performance of personnel, sections, and the department as a whole.
Manage calendars for the Department Manager.
Coordinate meetings and conference calls as needed or anticipated.