Administrative Support Assistant III

University of Arkansas • Fayetteville, AR

23h • Onsite

About The Position

The Administrative Support Assistant III will provide support to the Counseling, Leadership, and Research Methods (CLRM) department. This role involves managing purchasing card (p-card) transactions in compliance with University and College of Education and Health Professions (COEHP) regulations, handling catering for meetings and events, event planning, inventory tracking, website updates, and maintaining social media accounts. The position also includes general office duties, interacting with students, faculty, and staff, and cross-training in areas such as travel and student support to provide back-up coverage. This is an in-person position requiring regular, reliable, and non-disruptive attendance, as well as the ability to foster positive working relationships.

Requirements

• Formal education equivalent of a high school diploma.
• At least one year of experience in a specialized or related area applicable to work performed.
• Microsoft Office Suite experience.

Nice To Haves

• Bachelor's degree with experience in higher education from an accredited institution of higher education.
• Knowledge of record keeping procedures.
• Knowledge of the principles and practices of mathematics.
• Knowledge of work-related subject area.
• Knowledge of computers, programs, and applications (e.g. Workday, Microsoft Office Suite, Adobe).
• Organizational skills.
• Budget-management skills.
• Attention to detail.
• Networking skills.
• Time-management skills.
• Problem-solving skills.
• Professional verbal & written communication skills.
• Ability to compile data into report form.
• Ability to establish and maintain filing systems (e.g. BOX, OneDrive, SharePoint).
• Ability to operate standard office equipment.
• Ability to analyze documents to determine compliance with rules, regulations, and procedures.

Responsibilities

• Provide support to the Counseling, Leadership, and Research Methods (CLRM) department.
• Manage all purchasing which requires use of purchasing card (p-card) in compliance with all University and College of Education and Health Professions (COEHP) regulations.
• Handle catering for all meetings and events.
• Perform event planning.
• Track inventory.
• Update website content.
• Maintain social media accounts.
• Perform general office work.
• Interact with students, faculty, and staff.
• Cross-train in other areas such as travel and student support to provide back-up when other staff are out.

Benefits

• University contributions to health insurance.
• University contributions to dental insurance.
• University contributions to life insurance.
• University contributions to disability insurance.
• Tuition waivers for employees and their families.
• 12 official holidays.
• Immediate leave accrual.
• Choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED