Administrative Supervisor - Women's Health

UPMC • Pittsburgh, PA

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About The Position

UPMC University of Pittsburgh Physicians is hiring a full-time Administrative Coordinator for its Women's Health coding team. The Women’s Health decentralized coding team provides specialized coding support across multiple subspecialties and handles revenue-cycle activities for Women’s Health services and related subspecialty services. The team focuses on quality, collaboration, and operational efficiency, supporting timely charge capture and revenue integrity across practice locations in Western Pennsylvania.

The Administrative Supervisor partners with the WHSL Manager to support productivity reporting, team oversight and management, and customer service for Women’s Health departments, while continuing coding responsibilities within the WHSL decentralized revenue-cycle team. The role works Monday through Friday during daylight hours; evenings, weekends, and holidays are not required.

Requirements

• High school diploma or equivalent.
• Five years of experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail and calendar, spreadsheet, presentation, and database software.
• Ability to use applicable Microsoft Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.
• Act 34 licensure, certification, or clearance.

Nice To Haves

• Previous medical coding experience.
• CPC certification.

Responsibilities

• Perform all responsibilities of an Administrative Assistant Sr.
• Plan conferences for the department and department head.
• Develop and send correspondence on behalf of the department and department head, including meeting minutes and meeting events.
• Develop reports for executives or the department.
• Analyze complex information requests and determine complex trends.
• Contribute to presentations and other department or supervisor work by developing material based on initial ideas.
• Review administrative procedures and operating practices and recommend ways to increase efficiency.
• Under general direction, direct the work of two or more employees and provide complex, technical administrative support to one or more departments or divisions.
• Organize, plan, and prioritize the work of others and develop and build teams to complete project assignments.
• Assist in recruiting, hiring, and training employees.
• Evaluate employee performance.
• Continue coding responsibilities within the WHSL decentralized revenue-cycle team.
• Support productivity reporting, team oversight and management, and customer service for Women’s Health departments.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED