Administrative Supervisor - Public Works (Grade 13)

Yuma County•Yuma, AZ

9d•Onsite

About The Position

Under limited supervision, this position provides professional, supervisory, and administrative support of moderate difficulty. The role requires maintaining an understanding of departmental functions, programs, processes, and the responsibilities of assigned staff to effectively supervise work, provide guidance, and support departmental operations. This position has department-specific responsibility.

Requirements

Associate’s degree in business administration, public relations, management, or a closely related field.
Five years of progressively responsible administrative experience including experience with budgeting, financial processes, or related fiscal responsibilities.
At least two years of supervisory experience.
Requires successful completion of a background check.
Knowledge of County policies and procedures.
Knowledge of Department policies, guidelines, regulations, and statutes.
Knowledge of principles and practices of office administration.
Knowledge of modern office practices and procedures.
Knowledge of the principles and practices of supervision, training, and evaluation.
Knowledge of coaching and training techniques.
Knowledge of staff research work, business English and report writing.
Knowledge of records management principles.
Knowledge of office computer hardware and software applications and office machines.
Knowledge of accounting, research, and statistical methods.
Knowledge of budget preparation.
Knowledge of applicable statutory requirements for improvement districts, to support assigned duties.
Skill in research, analysis, and interpretation of regulatory and compliance guidelines.
Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.
Skill in supervising the activities of others.
Skill in analyzing and evaluating administrative needs, identifying problems, and developing feasible solutions.
Skill in research and report writing.
Skill in analyzing difficult situations, problems and data, and to use good judgement in decision making.
Skill in exercising good judgement in safeguarding confidential and sensitive information.
Skill in operating modern office equipment, computerized technology, and job-related software applications.
Skill in training staff in specific areas of need.
Skill in following written and verbal instructions.
Skill in communicating effectively verbally and in writing.
Skill in assigning and leading work of others.
Skill in meeting deadlines and prioritizing work.
Ability to plan and establish goals and objectives.
Ability to assign and lead the work of others.
Ability to develop and implement operational/administrative procedures.
Ability to research, synthesize data, and compose detailed reports.
Ability to work independently with minimal supervision.
Ability to establish and maintain effective working relationships with supervisors, employees, other agencies and the public.
Ability to follow written and verbal instructions.
Ability to communicate effectively verbally and in writing.
Ability to perform the essential functions of the job specifications with or without a reasonable accommodation.

Nice To Haves

An equivalent combination of education and experience may be considered.

Responsibilities

Supervises, plans, organizes, coordinates, monitors, and directs the work of assigned administrative staff.
Assigns and prioritizes work, monitors workload and performance, and provides guidance and direction.
Disciplines assigned staff and establishes performance measures and performs evaluations.
Oversees the day-to-day operations of the Administration division and coordinates administrative support functions for the department.
Develops, implements, and evaluates goals, objectives, and operating procedures.
Oversees departmental payroll and maintains records; monitors position control.
Represents the department at various committees and meetings.
Maintains confidentiality of applicant, employee, departmental, and County information.
Monitors and manages special projects across divisions and maintains records.
Develops, implements, and evaluates procedures, protocols, and processes to increase efficiency and streamline operations within the department or unit.
Researches, develops, writes, implements, and maintains detailed departmental standard operating procedures (SOPs) and other administrative procedures to ensure consistency with County and Departmental policies and procedures.
Manages and updates the Public Works webpages.
Coordinates the preparation and submission of the personnel budget for all departmental funds and provides departmental data and personnel information for budget purposes.
Participates in departmental budget planning and preparation by compiling and reviewing personnel, financial, and operational information and assisting with the development of budgetary information and supporting documentation.
Provides administrative oversight and guidance to assigned staff regarding County financial, purchasing, procurement, and related administrative procedures.
Interprets and applies County and departmental policies and procedures and provides guidance to staff and the public as appropriate.
Compiles data across multiple divisions for the purpose of departmental grant submissions.
Develops, prepares, and maintains various reports and records.
Coordinates departmental activities.
Analyzes departmental financial and project data and makes recommendations.
Maintains records of departmental computer equipment and technology needs.
Coordinates computer equipment requests, replacements, and related technology needs with ITS.
Reviews and submits work orders requests to ITS and Facilities Management departments.
Acts as liaison with other departments, agencies, and the public.
Assists with staff training and development across department divisions.
Performs other duties as assigned.