Public Works Administrative Assistant I

Eureka County•Eureka, NV

6d•Hybrid

About The Position

Public Works Administrative Assistants coordinate assigned activities with other departments, outside agencies, and the public; provides highly complex administrative support to the Public Works/Emergency Management Director; acts as administrative assistant to LEPC, Planning Commission, and various advisory boards, and to the Road, Buildings and Grounds, Water, and Landfill departments. The Public Works Administrative Assistant I works under direct supervision within established and fairly clear guidelines and procedures. This role acts as a receptionist, handles mail, maintains filing systems, schedules meetings, prepares and processes bills, receives and posts payments, verifies invoices, gathers information for the County website and social media, makes arrangements for meetings and travel, and assists department supervisors with purchasing. The position represents the County with dignity, integrity, and a spirit of cooperation.

Requirements

Valid Nevada Driver's license
High School diploma/GED
One (1) year of varied clerical work experience is preferred.
Basic computer office operations, specifically word processing and spreadsheets and/or database operations
Basic record keeping and bookkeeping principles and practices
Correct English usage including spelling, grammar, and punctuation
Measures needed to deal effectively with coworkers and those in various levels of the organization's governing body and management structure
Organization structure and operation of local public entities
Basic research techniques such as how to look up information and use the NRS, local ordinances, policies, and internal procedures
Ability to learn and apply general office procedures and policies
Ability to perform office support work
Ability to operate standard office equipment (including a computer and/or word processor) and productivity software
Ability to organize and maintain accurate files and records
Ability to provide factual information both in person and on the telephone consistent with the organization's policies, procedures, and guidelines
Ability to establish and maintain professional working relationships with coworkers, the public, visitors, and vendors
Accurately type at a rate sufficient to perform assigned duties
Strength, dexterity, and coordination to use keyboard and video display terminal for prolonged periods.
Strength and stamina to bend, stoop, sit, and stand for long periods of time.
Dexterity and coordination to handle files and single pieces of paper; occasional lifting of files, stacks of paper or reports, references, and other materials.
Some reaching for items above and below desk level.
Some bending, reaching, squatting, and stooping to access files and records is necessary.
The manual dexterity and cognitive ability to operate a personal computer using word processing and databases.
The ability to interact professionally, communicate effectively, and exchange information accurately with all internal and external customers.
Ability to appropriately handle stress and interact with others including, supervisors, coworkers, members of the public, and others.
The ability to interact professionally, communicate effectively, and exchange information accurately.
Maintain regular and consistent punctuality and attendance.
Occasional lifting, pulling, pushing of items weighing up to fifty (50) pounds, files, stacks of paper, reference, and other material.
Occasional shoveling of snow during winter months.

Responsibilities

Acts as receptionist to greet, receive, and screen visitors and telephone calls; takes messages; provides factual information regarding department records, services, functions, and program activities which require some interpretation of rules, policies, and/or procedures; receives complaints and attempts to resolve them.
Acts as an assistant for one or more supervisors within Public Works.
Opens and distributes incoming mail; processes outgoing mail; posts and distributes notices, flyers, and bulletins; maintains departmental filing systems; maintains calendar of scheduled events, schedules meetings using County audio/visual platforms and equipment; explains proper use and completion of forms and documents.
Receives and enters utility meter readings; prepares and processes monthly water bills and construction water usage, Landfill, and fuel reimbursement bills; tracks and processes notices for all late accounts.
Receives and posts utility payments; assists customers with account questions; traces errors for correction; and prepares bank deposits.
Receives and verifies invoices, vouchers, and related materials; tabulates amounts; codes data for processing; posts information to appropriate accounts, logs, and reports using programmed software to meet organizational needs.
Gathers and drafts information for use on County website, social media, newsletters, and other Community Outreach programs; communicates with vendors, county departments, outside agencies, and general public.
Makes arrangements for various meetings and travel.
Assists in gathering information for yearly Consumer Confidence Reports (CCR) to support the preparation process.
Assists department supervisors with obtaining quotes; purchases of bulk material and capital outlay items.
Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.