Administrative Assistant (Public Works)

Village of Tinley Park•Tinley Park, IL

1d•Onsite

About The Position

The Village of Tinley Park is seeking a highly qualified individual to fill an Administrative Assistant position. This role will perform a variety of clerical assignments related to day-to-day operations and provide administrative support for department processes such as RPZ inventory and certification, purchase orders/billing allocations, and departmental report creation. The position involves significant public contact and customer relations work.

Requirements

High School Diploma or GED equivalent required.
A minimum of 3 - 5 years of administrative assistant and/or customer service experience required.
Must maintain a professional attitude.
Must be able to deal tactfully and effectively with a variety of people in difficult circumstances.
Must maintain the highest level of confidentiality in dealing with sensitive matters.

Nice To Haves

Prior experience in a public works department is preferred.
The ideal candidate will be a seasoned administrative professional supporting leadership.
Self-starter and able to work independently with minimal supervision.
Exercise judgment in the application of prescribed procedures and methods of routine matters.
Remain organized and work well under pressure.
Able to take appropriate action within clearly defined guidelines.
Establish effective working relationships.

Responsibilities

Maintaining and updating commercial and residential RPZ device inventory and device compliance.
Coordinating with the administrative backflow team regarding inventory updates, device updates, and resident non-compliance notification.
Maintaining Water Department inspection results and details.
Organizing and tracking data regarding inspection results, ongoing, and future actionable items.
Tracking of other Departmental inspection data as assigned.
Providing administrative support for monitoring budget to ensure correct budget allocation and that purchases are in line with approved budget.
Confirmation and creation of Department Purchase Orders as assigned by Management Staff.
Performing data entry tasks using specialized database programs and software.
Collecting data, tabulating information, and performing basic to complex data analysis.
Researching, investigating, and analyzing information and topics requested by supervisory personnel.
Compiling information and data into a usable format for analysis.
Compiling information and preparing reports as requested.
Typing letters, reports, forms, and a variety of other correspondence from rough draft, clear copy, or notes.
Providing exceptional customer service to promote and maintain a positive Village image, constructive working environment, and foster professionalism.
Providing general clerical support duties as requested and directed by Supervisor.
Operating general office equipment, machinery, and tools such as a computer, fax machine, copier, and other office machines and/or materials used in performing essential functions.
Providing support to other staff within the department as assigned by supervisor.
Performing duties specific to the department in which the incumbent is assigned.