People & Culture - Administrative Staff Assistant

City of Seattle•Seattle, WA

1d•Hybrid

About The Position

Seattle City Light, a department of the City of Seattle, is one of the nation’s largest municipally owned utilities in terms of the number of customers served. Over the years we have worked very hard to keep Seattle's electricity affordable, reliable, and environmentally sound. Today, City Light is a recognized national leader in energy efficiency and environmental stewardship. Seattle City Light is committed to fostering an inclusive culture of belonging where employees at all levels feel valued, respected, and supported in doing their best work every day. To create this environment, we hold ourselves and each other accountable for demonstrating these ideals and we treat our employees and customers the same way. The People & Culture team at Seattle City Light is seeking a driven, highly motivated and detail-oriented Administrative Staff Assistant. This is an essential member of the P&C team. The ideal candidate must be able to anticipate needs, clear obstacles, and drive improvements to build capacity for the P&C Officer and staff. Seattle City Light is a place-based organization, and this position is expected to be onsite four days a week. The primary work location is at the Seattle Municipal Tower in downtown Seattle. You will thrive in this position if you consistently demonstrate integrity, discretion, sound judgment, emotional intelligence, and professionalism in handling confidential matters and interacting with employees and stakeholders across the utility. We are looking for someone who is internally driven, able to complete complex tasks with minimal guidance, and comfortable taking decisive action even when all information is not yet available. The most competitive candidates will bring exceptional attention to detail, strong planning skills and a calm, flexible presence under pressure. This position will report to the People and Culture’s Officer.

Requirements

One year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, or similar roles
A bachelor's degree in business or public administration or closely related field (OR an equivalent combination of education, training, and experience that prepares you to perform the responsibilities of this role)

Nice To Haves

Strong written and verbal communication skills and exceptional attention to detail
3–5 years of experience in a complex, multicultural environment, HR setting, or other confidential workspaces
Demonstrated ability to build and refine processes that enhance the employee or customer experience
Experience supporting an executive leader with diverse lines of business
Proficiency in modern digital tools (e.g., Office 365, Asana)
A calm, proactive, and emotionally intelligent approach to navigating complexity and change

Responsibilities

Manage complex calendars and scheduling to support People & Culture programs across the utility
Track key deliverables, monitor timelines, and follow up on outstanding items to ensure forward progress
Serve as liaison for direct reports and support smooth communication flow within the team
Proactively coordinate, craft, and manage internal and external communications on behalf of the P&C Officer
Plan, organize, and support team activities such as staff meetings, all-staff events, off-sites, and workforce-related engagements
Handle confidential employee matters promptly, accurately, and with high emotional intelligence