Administrative Sr. Assistant

Consolidated Nuclear Security•Oak Ridge, TN

2d•Onsite

About The Position

The Administrative Sr. Assistant supports construction field engineering and project operations in Oak Ridge, Tennessee. Working directly with the Project Field Engineer (PFE) and field engineering staff, the role develops and maintains construction procedures, desktop instructions, forms, templates, and document records. It also provides technical and project data support, including data entry, reports, metrics, and presentation materials, and coordinates executive and office administration for the PFE and construction administration team. The position requires a high school diploma and at least four years of relevant experience, or an associate degree and at least two years of relevant experience. Candidates need strong technical writing, document control, communication, organizational, and Microsoft Office skills. SharePoint knowledge is required, with experience administering sites and document libraries preferred. The role may require short-notice overtime and requires the ability to obtain and maintain a Department of Energy Q clearance. It may also involve entry into Material Access Areas and participation in the Human Reliability Program.

Requirements

High school diploma and a minimum of 4 years of relevant experience, or an associate degree and a minimum of 2 years of relevant experience.
Strong writing and formatting skills, including the ability to translate technical field requirements into clear procedures, standardized forms, and organized documentation.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams; a skills test may be administered.
Excellent oral and written communication skills and experience interfacing professionally with management, clients, and multidisciplinary field teams.
High degree of accuracy, organizational skills, and attention to detail.
Ability to handle confidential and sensitive information with discretion.
Self-initiative and ability to work independently or collaboratively in a high-volume environment.
Flexibility to work overtime on short notice as project demands dictate.
Working knowledge of SharePoint.
Ability to obtain and maintain a Department of Energy Q clearance; U.S. citizenship is required for security clearance applicants.
Ability to pass required pre-placement physical, drug screening, and background investigation.

Nice To Haves

Familiarity with, or ability to quickly learn, project-specific software suites such as SAP.
Experience building, maintaining, and administering SharePoint sites and document libraries to support team collaboration and workflow management.
An associate degree, where the alternative minimum qualification is a high school diploma with additional relevant experience.

Responsibilities

Collaborate with the Project Field Engineer and field engineering staff to write, format, update, and maintain construction procedures and desktop instructions or guides.
Lead the creation, standardization, revision, and recordkeeping of construction forms and templates used across field operations.
Coordinate with Field Engineers to organize and print design output documents and inspection package materials.
Maintain and administer the field engineering SharePoint site.
Perform data entry and assist the PFE with project needs.
Generate and compile quantity reports, progress metrics, and routine operational reports for field engineering, supervision, and area management.
Collect, synthesize, and format technical data for presentations, meeting materials, and reports prepared by the PFE.
Meet regularly with the PFE to stay informed of project needs and manage daily administrative workflows.
Manage the PFE’s electronic calendar and independently schedule or reschedule appointments and meetings as project commitments change.
Compose routine correspondence, memos, and administrative documents for management review and signature.
Assist with office administrative functions, including internal office moves, and provide cross-coverage for other construction administration staff as needed.
Assist the Lead Administrator with organizational tasks as required to support operational needs.