Administrative Specialist
INTEK PLASTICS LLC•Eau Claire, WI
•Onsite
About The Position
The Administrative Specialist / Accounts Payable Coordinator serves as the first point of contact for employees, visitors, and vendors while providing administrative support across the organization. This role is also responsible for managing accounts payable functions, including invoice processing, vendor communication, and payment tracking, ensuring accuracy, timeliness, and compliance with company procedures.
Requirements
- Associate degree in business, accounting, or a related field preferred, or equivalent experience.
- 2–3 years of experience in an administrative, receptionist, or office support role required.
- Prior accounts payable experience preferred.
- Strong attention to detail and accuracy.
- Excellent customer service and communication skills.
- Proficiency in Microsoft Office (Outlook, Word, Excel).
- Ability to manage multiple priorities in a fast-paced environment.
- Strong organizational and time-management skills.
- Ability to maintain confidentiality and professionalism at all times.
- Ability to occasionally lift up to 30 pounds.
- Ability to stand, walk, bend, stoop, reach, and perform repetitive tasks during a 6–8 hour shift.
- Regular, predictable attendance is an essential function of this position.
Responsibilities
- Welcome employees, vendors, customers, and visitors in a friendly and professional manner that reflects a strong customer service culture.
- Serve as the primary receptionist, answering incoming calls and routing them appropriately.
- Maintain visitor sign-in procedures, employee badges, and the facility security system.
- Administer visitor and contractor safety processes in collaboration with the EHS team.
- Organize and distribute incoming and outgoing mail, packages, and deliveries.
- Manage conference room scheduling, meeting calendars, and daily meeting postings.
- Order office, employee, and facility-related supplies (business cards, badges, awards, mailroom supplies, etc.).
- Maintain lobby displays, phone directories, SharePoint calendars, and general office organization.
- Assist with employee events, committees, and internal activities.
- Support production with job packets, specialty labels, or administrative needs as required.
- Perform general clerical tasks including filing, data entry, and document management.
- Support company policies, procedures, and the Quality Management System (QMS).
- Manages Accounts Payable
- Perform other duties as assigned.
Benefits
- Stable, professional work environment
- Supportive team culture
- Opportunity to develop administrative and accounting skills
- Commitment to employee engagement, quality, and safety
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
