Administrative Specialist

LPA, Inc.•Irvine, CA

7d•Onsite

About The Position

LPA is seeking a passionate Administrative Specialist to join our integrated team of architects, engineers, interior designers, landscape architects and master planners. Our Irvine studio is continuing to grow, and you’ll have the opportunity to be a central part of our expansion. You will have the opportunity to collaborate with team members across studios on projects that are both local and across Texas and California. Our clients are both public and private and represent nine different market segments so your career can take many different trajectories. We walk the talk in changing lives by design. Our sustainability commitment is real. Our award-winning projects aim to have a positive and enduring environmental, economic and social impact. As a studio, we work hard, have fun and we experiment. Egos are ‘checked at the door’; we expect ideas to come from everyone in our organization - the best ideas are the ones developed collaboratively. We’re committed to diversity, wellness and work-life balance and it is neatly summarized in our Just label. We offer competitive salaries and generous benefits, including health and dental insurance, retirement and financial, wellness and other work/life plans.

Requirements

Proficient skills in Microsoft Office Suite, specifically Word, Excel and PowerPoint
Familiarity with Microsoft Teams
Interest in learning processes related specifically to design and construction related processes of the office
Ability to multitask and focus on various responsibilities at any given time
Enthusiastic commitment to the team and work environment
Strong written and verbal communication skills
Curious and open minded to learn and assume increased responsibilities
Committed to building a long-term professional career
Professional, welcoming and respectful demeanor while interacting with both staff and clients

Nice To Haves

Experience in providing administrative support to management and technical staff

Responsibilities

Receive and direct visitors and clients
Provide front desk coverage and support to the Receptionist
Manage general office areas and conference rooms
General clerical duties including photocopying, mailing; opening, sorting, organizing and distributing incoming correspondence
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Fielding telephone calls, word processing, creating spreadsheets and presentations, and filing
Arrange and schedule travel for staff company-wide - potentially
Help moderate firmwide meetings via Microsoft Teams - potentially
Coordinate client and office events throughout the year
Coordinate catering and food for events, meetings, etc.
Assist with company and contact management in Microsoft Dynamics software