Administrative Specialist

Mohegan • Burnaby, BC

3d • Remote

About The Position

The Administrative Specialist is responsible for various administrative duties including, but not limited to, Payroll, Agency Payroll, Accessorial Approvals, Terminal Cash, Accounts Payable, and Incomplete Pro reports.

Requirements

• High school diploma or equivalent
• Minimum of one year experience in the transportation industry; preferably related to payables or payroll
• A suitable combination of education and/or experience may be considered.
• Excellent computer skills including MS Office and the aptitude to learn new software.
• Excellent communication (verbal and written) skills.
• Strong interpersonal and customer service skills.
• Strong analytical and problem-solving skills, particularly with numbers
• Detail orientated with the ability to work accurately in a high volume, fast paced environment.

Nice To Haves

• Preference given to those with experience in AS400, TruckMate and Bringg

Responsibilities

• Ensuring all SOP’s and policies/procedures are followed on a daily basis
• Actively working and maintaining detailed progress on various reports, both internal and customer reports, updating POD status and securing documents as required
• Uploading various documents for imaging, progress tracking, etc.
• Entry of hours worked for hourly and/or agency employees
• Updating various records and progress trackers shared across the team
• Maintaining individual and shared email inboxes adhering to regulations set within the team
• Communicating with many different internal teams and external customers for various reasons, including delivery ETA’s, probill status updates, customer billing/payment, pay disputes, etc.
• Learning and assisting with coverage on various team functions as listed above

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED